Terms and Conditions

1. Authority

The authority of the Minister of Public Safety and Emergency Preparedness (hereinafter referred to as “the Minister”) to create a transfer payment conferred by paragraph 6(1)(c) of the Department of Public Safety and Emergency Preparedness Act, S.C. 2005, ch.10.

2. Program Description

The Community Resilience Fund will support the priorities of the Office by providing time-limited financial assistance to enhance and/or support countering radicalization to violence (CRV) research and programming across Canada. The Community Resilience Fund will include opportunities for local communities, organizations, and academics to obtain funds for new and existing CRV initiatives.

3. Objective

The objective of the Community Resilience Fund is to enhance cooperation and innovation in CRV research and programming by:

The objective is consistent with Public Safety Canada’s strategic objective: a Safe and Resilient Canada. The Community Resilience Fund fits under the department’s Performance Measurement Framework in the National Security activity including sub activity 1.1.1 National Security Leadership, ultimately resulting in a Safe and Resilient Canada.

4. Expected Results and Outcomes

The activities and outputs of the programs are expected to lead to the immediate and intermediate outcomes. These outcomes can be associated to what the grants or contributions are expected to achieve.

Immediate Outcomes

Intermediate Outcomes

5. Type of Financial Assistance

Financial assistance will be provided to eligible recipients in the form of grant or contribution funding.

6. Eligible Recipients

Financial Assistance may be provided to the following classes of Recipients only if they have the legal capacity to enter into an agreement:

  1. National, provincial, territorial, municipal, Aboriginal, community or professional organizations, societies and associations which have voluntarily associated themselves for a not-for-profit purpose, and which have the mandate to represent their membership or community;
  2. Not-for-profit organizations including non-governmental organizations, non-profit corporations, community groups, umbrella organizations, and regulatory bodies and apprenticeship authorities, as well as associations serving the private sector;
  3. A provincial or local police service, including an indigenous police service, and/or its governing authority (also known as a board or police commission);
  4. Provincial, territorial, municipal, regional, and indigenous governments and their agencies;
  5. Universities and educational institutions;
  6. Individual researchers, acting in their personal capacity;
  7. Research institutions, domestic or international, with established record in relevant field(s), pursuing a domestic focus;
  8. International non-governmental organizations, including bodies associated/affiliated with organizations of which Canada is a member, which have their purpose supporting domestic public safety as a priority; and
  9. For-profit institutions with a record of developing and delivering programming, and performing research or related activities relevant to the goals of the Office. These for-profit institutions may be eligible provided that the nature and the intent of the activity is non-commercial.

Federal institutions, including any department, branch, office, board, agency, commission, corporations, or other entity which received an annual appropriation from Parliament, are not eligible for funding under the Community Resilience Fund.

7. Eligible Activities

Activities eligible for support must be aligned with the Community Resilience Fund’s objectives, be domestic in scope, and include the following for both grants and contributions:

8. Type and Nature of Expenditures

Funds may be used only for expenses directly related to the activities of the project identified in a budget approved by the Department for both grants and contributions.

Eligible expenses include:

  1. Salaries and wages for permanent or temporary professional, clerical, technical and administrative services, including mandatory employment-related costs;
  2. Rent, normal utilities such as electricity, heat, water and telephone, maintenance of offices and other buildings, insurance and taxes, conference room and meeting room rentals, where these expenses are directly related to the project and are not core or ongoing expenses;
  3. Office equipment and minor capital acquisitions net of disposal (less than $5,000 per acquisition);
  4. Program supplies and materials (less than $5,000 per acquisition);
  5. Honoraria, defined as time-limited remuneration for a volunteer service or participation in project delivery that is consistent with, and essential to the attainment of, the project`s objectives. This can include but is not limited to, volunteer services and guest speakers; but cannot be provided for individuals whose participation in a project is already being compensated (e.g., by their employer) or is being accrued as part of an in-kind contribution;
  6. Computer services, library expenses, research costs and collection and analysis of statistics;
  7. Public awareness and educational activities consistent with the project`s objectives;
  8. Translation and simultaneous interpretation activities;
  9. Audit and evaluation expenses;
  10. Training (including conferences) and costs related to project development (e.g., consultations, professional development, data collection, meetings, and site visits);
  11. Reasonable travel and living expenses related to the delivery of the project, including transportation rental fees, in accordance with Treasury Board guidelines;
  12. Administrative expenses should be clearly defined and should not exceed 15% of the total funding agreement;
  13. Meals and/or refreshments for participants in activities and workshops directly related to the project, which are deemed reasonable through the detailed budget review and not to exceed the maximum National Joint Council  guidelines; and
  14. Culturally appropriate expenditures including gifts (for a maximum of $100), community feasts, ceremonies and ceremonial meals, gatherings, and circles in accordance with National Joint Council guidelines.

9. Application Requirements

The following will be required of all applicants in order for the department to consider a project proposal.

The application must clearly describe the activities and desired outcomes of the project. These must relate to the mandate of the Department.

The supporting material would include:

In addition, to prevent the risk of conflict of interest, the applicant must:

Further application requirements regarding reporting needs will be outlined in the Calls for Proposals.

10. Intellectual Property

If a project produces intellectual property, the Recipient retains copyright for any work produced under the funding agreement. However, in situations where the Department wishes to use the intellectual property produced by a Recipient, the Recipient shall retain copyright for any work produced under this agreement but may give the Department a royalty-free, permanent and non-exclusive license.

11. Official Languages

Public Safety and Emergency Preparedness will work, through funding agreements, with individuals, communities and organizations in their preferred official languages. All information published or made available as it relates to the grants and contributions program will be made available in both official languages and posted on Public Safety and Emergency Preparedness Canada`s website in both official languages. The Community Resilience Fund`s overall objectives are to be implemented within the broader context of the linguistic duality of Canada by supporting projects that will service official language minority communities while being mindful of gender and diversity issues.

In their proposals, individuals, communities and organizations will be required to demonstrate the ways by which their proposed projects will respond to the needs of the official language minority communities and the impact their projects may have on these communities.

Funding provided under these Terms and Conditions will meet requirements under section VII of the Official Languages Act.

12. Review Processes

The Community Resilience Fund will be administered by the PS using a formal and well-established assessment and recommendation process to fund proposals annually. The focus of the funding will be on proposals that enhance and/or support CRV research and programming across Canada. Criteria for assessing the risk and relative merit of the proposals being put forward are identified in the previous section (section 9), and priorities will be further identified in the call letter.

Recommended proposals will be reviewed by the G&C Program Steering Committee, which will be chaired by the Senior Director to which the Office reports. It will be made up of select senior officials from key federal departments and agencies responsible for CRV efforts (security and social program partners, appointed to the Steering Committee by their respective department or agency. Departments and agencies that will be part of the Steering Committee will consist of, but not limited to: Canadian Heritage; Employment and Social Development Canada; Global Affairs Canada; Immigration, Refugees and Citizenship Canada; and Public Safety Canada’s Portfolio Agencies.).

The funding formula will be determined based on estimated expenditures submitted by the applicant and the availability of funds. The Steering Committee will evaluate if the proposed costs are reasonable, and will make a final decision on which proposals will be funded. The amount recommended will be determined based on an assessment of: applicant need, reasonableness of costs, and capacity to achieve results.

13. Grants and Contributions

PS has the choice between either a grant or a contribution as the funding vehicle. For any given project, PS will select the most appropriate source of funds. Program management will decide whether a grant or a contribution is the appropriate funding option.

Grants are unconditional transfer payments used to contribute financially to approved proposals from eligible organizations/institutions.

Contributions are conditional transfer payments used to contribute financially to approved proposals from recipients. Funding is provided for a specific purpose; recipients are held financially accountable; payments are tied to milestones/deliverables; and, projects can be audited. Contributions can be used to reimburse expenditures paid by the recipient.

The choice between a grant or a contribution will be based on the issue to be addressed, the specific program objectives or outcomes, the level of funding, the type of Recipient and the nature and level of risks associated with implementing the project. For example, grant recipients are generally well established organizations with robust governance and financial structures that maintain appropriate resource capacities, have a proven record of accomplishment for the delivery of projects, and whose risk management and results reporting structure are acceptable under these Terms and Conditions.

All grant and contribution agreements shall be subject to, and in accordance with, the Treasury Board Policy on Transfer Payments and with these Terms and Conditions. 

14. Applicable Requirements When Using Grants

14.1 Maximum Amount and Period

The maximum amount of financial assistance payable to each recipient will be limited by the vote appropriated for this purpose, and shall not exceed $10,000,000 per agreement. In addition, the maximum yearly amount (yearly = 12 month period) shall not exceed $3,500,000 per recipient, per year.

Funding agreements may be in the form of multiyear funding. Sixty (60) months is the maximum period for which a grant will be approved.

Project assistance is provided only at the minimum level to further the attainment of the program objectives and expected results.

14.2 Monitoring and Reporting Requirements

Recipients will report on results achieved to support the Community Resilience Fund’s Performance Measurement and Evaluation Strategy and departmental reporting.

Recipients may be required to provide the Office with audited financial reports of the money received under the funding agreement.

14.3 Basis and Timing of Payments

Payments for grants will be paid to recipients pursuant to the provisions of the Treasury Board Policy on Transfer Payments.

Payments over $250,000 will be made in the form of instalments, unless the full amount is required in a single payment to meet the objectives of the grant.

14.4 Stacking

For any funding assistance, the maximum level (stacking limit) of Total Government Assistance (federal/provincial/municipal assistance for the same purpose and eligible expenses) shall not exceed 100% of the eligible expenditures.

The Community Resilience Fund will require all recipients to disclose all confirmed and potential sources of funding for a proposed project before the start and at the end of a project.

15. Applicable Requirements When Using Contributions

15.1 Maximum Amount and Period

The maximum amount of financial assistance payable to each recipient will be limited by the vote appropriated for this purpose, and shall not exceed $35,000,000 per agreement. In addition, the maximum yearly amount (yearly = 12 month period) shall not exceed $7,000,000 per recipient, per year.

Funding agreements may be in the form of multiyear funding. Sixty (60) months is the maximum period for which a contribution will be approved.

Project assistance is provided only at the minimum level to further the attainment of the program objectives and expected results.

15.2 Monitoring and Reporting Requirements

Recipients will be required to submit financial and non-financial reports that include details that permit the Community Resilience Fund to demonstrate value for money, develop intellectual property in the area of public safety, and inform the expected results identified in the Community Resilience Fund’s Performance Measurement and Evaluation Strategy.

Financial and non-financial reports may include details such as confirmation that project activities have been completed and if they are meeting the objectives and expected results of the funded initiative. There will also be a requirement to provide a final accounting of expenditures. Recipients of the Community Resilience Fund may be required to provide data that measures the results of their activities for which funding was received. A call for proposals may specify more details to be included in the reports. Results may be used to support performance measurement and departmental reports to parliament.

The frequency of monitoring and reporting requirements will be based on an assessment of risk, as defined in Public Safety’s directive on project/agreement level risk management. If applicable a schedule of reporting requirements may be included within the funding agreement.

15.3 Repayable Contributions

Repayable funding agreements will not be made through these program terms and conditions. Any funding agreements made to for-profit businesses are not intended to allow the business to generate profits or to increase the value of the business in accordance with the Treasury Board Policy on Transfer Payments and the Treasury Board Directive on Transfer Payments. The funding agreements are intended (1) to support measures designed to support programming, research and related activities (such as knowledge transfer) on pressing questions for Canadians government and society about CRV; (2) to expand the community of practitioners, researchers, communities, disciplines and universities addressing such questions; and (3) to better connect that programming and research community with officials responsible for national security, as well as bring the new knowledge to the general public.

15.4 Basis and Timing of Payments

Payments for contributions, including advance payments, will be paid to recipients pursuant to the provisions of the Treasury Board Policy on Transfer Payments and based on the reimbursement of eligible expenditures.

Progress payments will be made upon receipt and acceptance by the Department of interim financial and project reports that outline the activities completed and expenses incurred to date.

Payments can be made in the form of advances according to the risk level of the funding and the recipient’s cash flow requirement where it is necessary for the successful implementation of the project.

Payment can be made up to a portion of the contribution to be determined based on the risk level of the funding, prior to completion of the project and the receipt of any audit that may be required.

15.5 Stacking

For any funding assistance, the maximum level (stacking limit) of Total Government Assistance (federal/provincial/municipal assistance for the same purpose and eligible expenses) shall not exceed 95% of the eligible expenditures.

The Community Resilience Fund will require all recipients to disclose all confirmed and potential sources of funding for a proposed project before the start and at the end of a project.

The Community Resilience Fund will ensure that the transfer payment assistance provided respects these stacking limits and that the federal funding assistance is based on the Total Government Assistance received (federal, provincial and municipal assistance for the same purpose and eligible expenses). This includes assistance such as all grants, contributions and any other assistance including non-monetary/in kind contributions being considered; all new investments in the applicant business; provisions for potential losses on load guarantees and loans; implicit subsidies; forgivable loans; investment tax credits; and any other grant or contribution for which the applicant may be eligible.

The repayment of any amount exceeding the Total Government Assistance limit will be calculated on a pro-rated basis (based on Total Government Assistance received towards the same eligible expenses).

15.6 Third Party Independence

Approval by Public Safety and Emergency Preparedness is required prior to the redistribution of funding by a funding agreement recipient to one or more individuals or entities.

If a funding agreement Recipient redistributes funding to one or more individuals or entities:

The Recipient has independence in the choice of those persons or entities, with minimal guidance from Public Safety and Emergency Preparedness, and will not be acting as an agent of the government in making distributions.

The Recipient funding agreement will address the provisions set out in Appendix G (27 to 34) of the Treasury Board Directive on Transfer Payments.

Individuals or entities receiving redistributed funding must be eligible recipients (as defined in section 7) and must utilize funding for the type and nature of expenditures as defined in section 9.

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