Terms of reference of the Cross-Cultural Roundtable on Security


Overview

The Government is committed to addressing national security and public safety issues such as terrorism and hate crimes in collaboration with concerned communities across the country. Security and intelligence agencies, law enforcement and other government departments are committed to engaging and working with communities and families to develop an improved understanding of issues such as hate crimes and extremism in order to more effectively prevent terrorism and promote social cohesion.

A key component of the Government's citizen engagement initiatives is the Cross-Cultural Roundtable on Security (CCRS), created to engage the Government and Canadian communities in a long-term dialogue on matters related to national security as they impact a diverse and pluralistic society.

The Government needs the help and support of Canadians to make its approach to security effective. The CCRS will provide a forum to discuss emerging trends and developments emanating from national security matters and it will serve to better inform policy makers.

Mandate

The mandate of the CCRS is to engage Canadians and the Government of Canada in an ongoing dialogue on national security in a diverse and pluralistic society.

Scope

The CCRS will accomplish this by:

Reports

Regular reports following meetings of the CCRS will be provided to the Minister of Public Safety and the Minister of Justice, and to relevant stakeholders within the Government of Canada. The Ministers will consider the CCRS' input in the development of policy relating to national security.

Membership

Appointments

The Minister of Public Safety and the Minister of Justice will appoint a maximum of 15 members, not including ex-officio members, to the CCRS. Members may not send substitutes to meetings. The Minister of Public Safety and the Minister of Justice will appoint members for a term of two years, with a possibility of an additional one year term at the discretion of the Minister of Public Safety and the Minister of Justice.

Eligibility

Consideration will be given to Applicants with the following experience:

To ensure that membership reflects a diversity of individuals, expertise and experience, a screening panel will periodically review all applications and select those applications that meet the aforementioned advertised criteria. The panel will also take into consideration a number of other factors that would contribute to the CCRS reflecting Canadian diversity. These factors include:

A list of qualified candidates will be provided to the Minister of Public Safety and the Minister of Justice who will appoint members from the pool of recommended applications.

CCRS Functions

Chair and Vice-Chair

The Minister of Public Safety and the Minister of Justice will jointly appoint a Chair and Vice-Chair from among CCRS members.

Role of the Chair and Vice-Chair

Role of the Chair

Role of the Vice-Chair

Members

Members of the CCRS will:

Meetings

Meetings of the CCRS will be held at least twice a year and no more than four times a year.

Meetings of the CCRS may be either in person or by any other effective means of communication.

Meetings of the CCRS will be held in camera.

The Minister of Public Safety and the Minister of Justice will meet with the CCRS at least once per year. The Minister responsible for Multiculturalism will be invited by the Minister of Public Safety and the Minister of Justice to CCRS meetings.

Government of Canada officials will attend meetings of the CCRS, as appropriate.

The Secretariat, in consultation with the Chair, will request meetings of the CCRS be held on specific issues, where appropriate.

CCRS dialogue is not intended to seek a consensus view, but rather ensure that security-related decisions by the Government of Canada continue to be well-informed as to the impact, or potential impact, on Canadian communities, and that members are similarly well informed regarding security matters as they engage in their community work.

Secretariat

The Department of Public Safety, through the CCRS Secretariat will:

Official languages

CCRS deliberations will be in English and French.

Simultaneous translation in English and in French will be provided at CCRS meetings.

All documents issued by the CCRS will be in English and French.

Review

At the discretion of the Minister of Public Safety and the Minister of Justice, the terms of reference and membership of the CCRS may be reviewed and adjusted to respond to changing needs.

Conflict of interest

As a forum for dialogue with the Government of Canada, it is vital that the members of the CCRS provide objective perspectives on national security measures and policies. In discussing the impacts national security measures have on Canada's diverse and pluralistic communities it is important that conflicts of interest by members of the CCRS be avoided. This will help ensure that the most benefit for all participants is derived from the CCRS. Therefore, the following Code applies to each member upon appointment.  

Public Scrutiny

  1. Members have an obligation to perform their functions and arrange their private affairs in a manner that will not place or be seen to place them in a real or potential conflict with the mandate and scope of the CCRS.
  2. Members must not have private interests that would be affected particularly or significantly by suggestions or recommendations that the CCRS may make to the Government of Canada.

Public Interest

  1. After appointment, members must arrange their private affairs in a manner that will prevent real, potential or apparent conflicts of interest from arising. The member shall disclose in writing to the Minister of Public Safety and the Minister of Justice the circumstances of a conflict between the private interests of a member and their functions with the CCRS.

Preferential Treatment

  1. Members shall not use their position on the CCRS to assist private entities or persons if this would result in preferential treatment to any entity or person.

CCRS Information

  1. Members shall not knowingly take advantage of or benefit from, information that is obtained in the course of their functions that is not generally available to the public. A member shall not use information obtained in their position as a member that is not generally available to the public so as to further their private interests or those of their relatives or friends, or to further another person's private interests.
  2. Members shall not, after they cease being members of the CCRS, act in such a manner as to take improper advantage of their previous office.
  3. A member shall not use their position as a member to influence or attempt to influence a decision of another person so as to further the public office holder's private interests or those of his or her relatives or friends or to improperly further another person's private interests.
  4. A member who is not in compliance with this Code, may have their appointment terminated.

Compensation

Members will serve on a voluntary basis but will be reimbursed for travel and accommodation costs related to their participation at meetings of the CCRS in accordance with Treasury Board Guidelines.



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