Terms and Conditions - Aboriginal Community Safety Development Contribution Program (ACSDCP)
The Minister's authority to make transfer payments is section 6(1)(c) of the Department of Public Safety and Emergency Preparedness Act, S.C. 2005, ch.10. The Aboriginal Community Safety Development Contribution Program for the Department of Public Safety and Emergency Preparedness (the Department) supports capacity and project development through funding allocations to eligible recipients defined in Section 4 of these Terms and Conditions.
Program Description, Objectives and Eligible Initiatives
This program provides contributions to Aboriginal organizations (on and off-reserve), Aboriginal governments and municipalities in collaboration with Aboriginal organizations and or communities to develop tailored approaches to community safety that are responsive to the concerns, priorities and unique circumstances of Aboriginal communities. Becoming more responsive requires engaging Aboriginal communities in identifying issues and developing solutions; building the capacity of Aboriginal communities to develop and deliver projects; addressing funding issues; and ensuring that relevant programs are adaptable to the diverse needs of Aboriginal communities.
Objectives of the contribution are meant to:
- Enhance or improve Aboriginal communities' ability to support the development and/or implementation of community safety plans;
- Support the development of alternatives to incarceration projects; or
- Provide reintegration support.
The program contributes to the achievement of departmental legislative, policy development, and consultative objectives.
This program, through transfer payments, is structured to link community solutions with policy development. The starting points are appropriate community-based projects taking into account the safety needs of Aboriginal communities, including Aboriginal women and girls' safety and successful community reintegration of Aboriginal offenders. The end points are increased knowledge within communities and government as well as effective and appropriate government policies.
The program provides funding for:
- Knowledge building;
- Knowledge sharing;
- Capacity building;
- Implementation readiness; and,
- Project implementation.
There are two key elements that support these objectives:
- Providing support to communities to enhance willingness, capacity and readiness to implement projects.
- Supporting the development and implementation of effective projects
Contributions may be provided to the following classes of recipients in support of the objectives of the ACSDCP:
- Aboriginal not-for-profit organizations (on and off-reserve, First Nation, non-status Indian, Métis, Inuit and urban);
- Aboriginal and municipal governments working in collaboration with Aboriginal organizations and or communities;
- Aboriginal communities; and,
- Canadian universities and colleges.
Crown Corporations, for-profit groups and individuals are not eligible for funding under the ACSDCP.
The maximum level of total Canadian government funding for any project funded under the ACSDCP is 100% of total eligible expenditures. Projects will be encouraged to find additional sources of funding.
The ACSDCP will require all recipients to disclose all confirmed and potential sources of funding for a proposed project before the start and at the end of a project.
The following will be required of all proposals for consideration:
- The proposal must clearly describe the activities and desired outcomes of the project. These must relate to the mandate of the department.
- A detailed project description including the anticipated reach and expected results and how it meets the objectives and priorities of the Program.
- The amount of funding requested under the Program.
- An itemized budget for the entire project, disclosing all revenues from all sources (confirmed and potential), including in-kind support, as well as all expected expenses over the life of the project.
- The names, titles and telephone numbers of persons responsible for managing the project.
- A commitment to provide information on the results.
In addition, to prevent the risk of conflict of interest, the recipient must:
- Disclose any apparent, actual or potential conflict of interest in compliance with Treasury Board policy and disclosing the involvement of any former public servants under the Value and Ethics Code for Public Servants;
- Register lobbyists as required under the Lobbyists Registration Act (applicants shall provide assurance that, where lobbyists are utilized, they are registered in accordance with Treasury Board policy and that no actual or potential conflict of interest exists nor any contingency fee arrangement);
- Comply with the conditions of the Parliament of Canada Act; and,
- Discuss the role of a departmental official if a departmental official is to participate on an advisory committee or board. Such involvement must not be seen to be exercising control on the committee or board or on the use of the funds.
Projects will be reviewed against selection criteria set out under each category below.
- Knowledge Building;
- Knowledge Sharing;
- Capacity Building;
- Implementation Readiness; and,
- Project Implementation
- Knowledge Building supports issues of community safety, reintegration and public policy through identification of information gaps and assemblage of information as a priority area for community safety or reintegration (36 months maximum).
- The extent to which the project identifies knowledge gaps and contributes to the development of a knowledge base;
- The extent to which the project contributes information on community safety development, alternatives to incarceration or reintegration support;
- The extent of integration in the criminal justice system that the organization seeking support has; and,
- The project does not exceed 36 months.
- Knowledge Sharing supports the dissemination and communication of knowledge and information to enhance community readiness and capacity prior to the development of Aboriginal community safety programs, alternatives to incarceration or reintegration support projects. (12 months maximum).
- The extent to which the project contributes to augmentation of knowledge, skill development and capacity enhancement in Aboriginal communities;
- The extent to which the project can be disseminated to a diverse audience;
- Will the project inform the development of community-based safety programs, alternatives to incarceration or reintegration support projects?;
- Will the activity(ies) undertaken contribute to public safety?; and,
- The project does not exceed 12 months.
- Capacity building supports the development of abilities and competencies in Aboriginal communities to address Aboriginal community safety development, alternatives to incarceration or reintegration support.
- The extent to which the project provides opportunities for communities to seek expertise, training and activities that leads to a strategic response to community safety including alternatives to incarceration and reintegration support;
- The extent to which the project leads to community buy-in;
- The extent to which the project will lead to the development of an implementation project, model or strategic plan; and,
- The project does not exceed 24 months.
- Implementation Readiness supports the development of community safety implementation plans that will support the development of networks and relationships.
- The extent to which the project promotes internal and external partnerships;
- The extent to which the project leads to community readiness;
- The extent to which the project supports federal government horizontality approaches; and,
- The project does not exceed 12 months.
- Project Implementation supports integrated safety responses including alternatives to incarceration and reintegration support that can involve multiple partners including federal, provincial and community governments and organizations.
- The extent to which the project provides innovative responses to the safety of Aboriginal women and girls;
- The extent to which the project contributes to promising practices and tools that can be developed and widely circulated to other interested Aboriginal communities;
- The extent to which the project supports alternatives to incarceration;
- the extent to which the project provides reintegration support to offenders returning to the community; and,
- The project will not exceed 60 months.
The Department will ask recipients to submit copies of any literature, reports or other products produced in the course of the project, and to provide a statement of the previous year's accomplishments, financial statements, and current and/or future year's budgets.
It will be the responsibility of the Public Safety Canada project manager to monitor the progress of approved projects and prepare an end of project report on the extent to which projects met the funding objectives.
To assist in determining the effectiveness of the contributions relative to the Department's objectives, the manager will review and document the overall activities of the applicant during the previous year, and file relevant copies of reports, proceedings of conferences and special studies or projects undertaken.
Type and Nature of Expenditures
Funds may be used only for expenses directly related to the activities of the project identified in a budget approved by the Department.
Public Safety may consider reimbursement of eligible pre-execution expenditures incurred prior to the signing of the Contribution Agreement on an exceptional basis. Such exceptional basis entails the potential loss of critical project resource(s) or the delivery of the project will be jeopardized.
Eligible expenses include expenditures such as:
- Fees and disbursements;
- Salaries and wage for permanent or temporary professional, clerical, technical and administrative services, including contributions to the Unemployment Insurance Commission, the Canada Pension Plan, the Workers' Compensation Board, the Provincial Pension Plan or other Employee Benefit Plans;
- Services for personnel administration, accounting and bookkeeping, processing lawyers' accounts and audit fees;
- Rent, normal utilities such as electricity, heat, water and telephone, maintenance of offices and other buildings, insurance and taxes, where these expenses are directly related to the project and are not core or ongoing expenses;
- Office equipment and minor capital acquisitions net of disposal. Minor capital acquisitions are defined as less than $5000 per acquisition. The maximum expenditure threshold will be set at the time of Contribution Agreement development.
- Program supplies and materials;
- Travel and living expenses related to the delivery of the project, including transportation rental fees in accordance with the National Joint Council directive on Travel;
- Training programs;
- Administrative expenses should not exceed 15% of the total contribution provided by the Department for a specific project, if not already included within other line items. If administrative expenses are already included in other line items, then the percentage will be reduced accordingly;
- Honorarium. In Aboriginal communities in Canada, it is deemed culturally inappropriate to “sell” knowledge as this knowledge cannot be owned by any one individual or institution. As a result, in Canada, Aboriginal communities provide honorariums as a token of appreciation for services involving, or contributing to, cultural, traditional, or spiritual activities for which custom and/or propriety forbids a price to be set. Historically, Aboriginal people were honoured with the gift of food, clothing or other necessities. In contemporary times, monetary gifts may be presented if it is given in the spirit of a gift, and not that of payment, in exchange for a culturally relevant service. Honoraria will be considered in line with accepted practices for a particular region.
- Computer services, library expenses, research costs and collection and analysis of statistics;
- Public awareness and educational activities consistent with the project's objectives;
- Translation and simultaneous interpretation activities;
- Shipping charges, postage, licenses, and other fees;
- Printing and distribution activities;
- Hospitality, based on the following criteria:
In Aboriginal communities in Canada, a great deal of the work that is done takes place in a communal setting – often, this takes the form of gatherings or ceremonies that have practical uses as well as fulfilling some of the spiritual and cultural needs of participants. Often more can be accomplished during a day-long gathering or ceremony than can be done in several meetings that take place on a regular basis or back to back. This is true for a number of reasons:
- events take place that interrupt meetings
- meetings are necessary for the purpose of doing business with government but not considered culturally important
- gatherings and ceremonies involve more than just professionals and garner widespread community buy-in and support
The sharing of food with participants, particularly at events with a cultural or spiritual element, is seen as an integral and important part of Aboriginal protocol and culture. As a result, for Aboriginal communities in Canada only, hospitality will be considered as an eligible expense for:
Hospitality in this case takes the form of food and drink but does not include alcohol.
- Capital costs, such as land, buildings, vehicles and most other capital costs (more than $5,000 per acquisition);
- Hospitality that does not meet the eligible expenses criteria;
- Core or ongoing operating expenses;
- Travel for delegates or participants not directly related to the project, invited by others, or voluntarily attending; and
- Profit, defined as an excess of revenues over expenditures.
A review committee will examine activities and eligible expenditures and determine the minimum level of assistance required to attain the objectives. It will examine costs and take into consideration similar projects as well as the remoteness factor of communities.
The maximum amount of contribution payable to each recipient will be limited by the vote appropriated for this purpose and the foregoing criteria and will not exceed $1,000,000 per recipient, per year. The assistance is provided only at the minimum level to further the attainment of the stated transfer payment program objectives and expected results.
Basis and Timing of Payment
Transfer payments will be paid to recipients in the form of reimbursement of eligible expenditures incurred based upon the receipt and acceptance by the Department of financial and project reports that outline the activities completed and expenses incurred to date.
Advance payments will be provided based on assessed risk and the cashflow requirements of the recipient.
As per the Policy on Transfer Payments, no organization will be allowed to retain any profits driven from the project. Profits are to be reimbursed by recipients to the Crown.
Expected Results and Performance Indicators
The expected results of this program are:
- Aboriginal communities with increased capacity to respond to community safety issues, including alternatives to incarceration and reintegration support;
- Aboriginal communities with developed community safety plans;
- Community safety plans implemented in Aboriginal communities;
- Alternative to incarceration projects developed; or
- Reintegration support projects developed.
The following is a list of performance indicators that will assist in measuring and monitoring the progress of the Aboriginal Community Safety Development Contribution Program:
Aboriginal Community Safety Plans:
- Number of communities with trained participants;
- Number of plans developed;
- Number of pilot projects funded;
- Number of tools developed;
- Change in community members perceptions;
- Change in community members level of knowledge;
- Positive increase in the level of those involved in the community safety planning processes;
- Extent to which individuals perceive their capacity has been increased;
- Communities that receive training utilize training to develop community safety plans
- Number and frequency of people accessing community services.
Alternative to Incarceration Projects and Reintegration Support Projects:
- Number of projects funded.
- Extent to which community members or organizations perceive an increased community capacity to address the needs of Indigenous offenders returning to communities;
- Communities that receive training utilize training to deliver alternative to incarceration projects or reintegration support plans/projects; and
- Improved knowledge of what works in community reintegration.
Information Required by Recipients
Recipients will be required to provide financial and performance measurement reports in support of immediate and intermediate outcomes
Financial reports, including cashflow statements, interim financial statements, and, final financial statements will be used to ensure funds are used for the purpose allocated, are used appropriately and are an efficient use of resources. Information on results achieved will include quarterly and annual reports that articulate the progress to date in the achievement of articulated objectives.
If a project produces intellectual property, the Recipient retains copyright for any work produced under the contribution agreement. However, in situations where the Department wishes to use the intellectual property produced by a Recipient, the following optional clauses may be included in a contribution agreement (based on advice from Legal Services):
- The Recipient retains copyright for any work produced under this agreement.
- The Recipient gives the Minister a royalty-free, permanent and non-exclusive license to produce, reproduce or publish, in any way, the original work or an adaptation, in any language, for use within the federal public service and for non-commercial distribution, including the evaluation research design, data collection instruments and all interim and final evaluation reports.
- The Recipient agrees to provide the Minister with three copies and one electronic version in MS-Word or other agreed format of [insert name of document].
All public information materials and professional training materials produced will be made available in both English and French, as required under Part IV of the Official Languages Act.
Public Safety and Emergency Preparedness will work, through grant and contribution agreements, with Aboriginal communities and organizations in their preferred official languages. All information published or made available as it relates to the new contribution program will be made available in both official languages and posted on Public Safety's website in both official languages.
The Program's overall objectives are to be implemented within the broader context of the linguistic duality of Canada by supporting projects that will serve official language minority communities while being mindful of gender and diversity issues.
In their proposals, Aboriginal communities and organizations will be required to demonstrate the ways by which their proposed services and programs will respond to the needs of the official language minority communities and the impact their projects may have on these communities.
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