Annual Report to Parliament on the Administration of the Access to Information Act 2018-19

Introduction

Each fiscal year, the head of every government institution prepares and submits an annual report to Parliament on the administration of the Access to Information Act.

This report is tabled in Parliament in accordance with section 72 of the Access to Information Act under the direction of the Minister of Public Safety and Emergency Preparedness. The report describes how Public Safety administered and fulfilled its obligations under the Access to Information Act between April 1, 2018, and March 31, 2019.

The Access to Information Act

The Access to Information Act came into force on July 1, 1983. It gives Canadian citizens, permanent residents as well as persons and corporations physically present in Canada, an enforceable right of access to records under the control of a government institution. The purpose of the Access to Information Act is to help further the democratic process by promoting transparency and accountability of government.

The Access to Information Act is based on three main principles:

Individuals who are not satisfied with how an institution has processed their request under the Access to Information Act, may submit a complaint to the Office of the Information Commissioner of Canada.

Overview of Public Safety Canada

Public Safety Canada was created in 2003 to ensure coordination across all federal departments and agencies responsible for national security and the safety of Canadians.

Our Mandate, Mission and Vision

Our mandate is to keep Canadians safe from a range of risks such as natural disasters, crime and terrorism. Our mission is to build a safe and resilient Canada. Our vision is to, through outstanding leadership, achieve a safe and secure Canada and strong and resilient communities.

Three Essential Roles of the Department

  1. Support the Minister's responsibility for all matters related to public safety and emergency management not assigned to another federal organization;
  2. Exercise leadership at the national level for national security and emergency preparedness; and,
  3. Support the Minister's responsibility for the coordination of entities within the Public Safety Portfolio.

Organizational Structure

Our Branches

Public Safety branches are Emergency Management and Programs, Community Safety and Countering Crime, Portfolio Affairs and Communications, National and Cyber Security, and Corporate Management. The department also has a Chief Audit and Evaluation Executive and is supported by the Legal Services Unit.

Our Regional Offices

We have five Regional Offices representing the Atlantic, Quebec, Ontario, the Prairies and British Columbia and the North. Our regional offices are the primary point of contact for the Department at the provincial level. They deliver a coordinated federal response to emergencies; facilitate the effective delivery of emergency management, Indigenous policing and crime prevention programs; and improve partnerships with other levels of government and key regional stakeholders.

Our Portfolio: Partner Agencies and Review Bodies

The Canada Border Services Agency (CBSA) manages the nation's borders by enforcing Canadian laws governing trade and travel, as well as international agreements and conventions. CBSA facilitates legitimate cross-border traffic and supports economic development while stopping people and goods that pose a potential threat to Canada.

The Canadian Security Intelligence Service (CSIS) investigates and reports on activities that may pose a threat to the security of Canada. CSIS also provides security assessments, on request, to all federal departments and agencies.

The Correctional Service of Canada (CSC) helps protect society by encouraging offenders to become law-abiding citizens while exercising reasonable, safe, secure and humane control. CSC is responsible for managing offenders sentenced to two years or more in federal correctional institutions and under community supervision.

The Parole Board of Canada (PBC) is an independent body that grants, denies or revokes parole for inmates in federal prisons and provincial inmates in province without their own parole board. The PBC helps protect society by facilitating the timely reintegration of offenders into society as law-abiding citizens.

The Royal Canadian Mounted Police (RCMP) enforces Canadian laws, prevents crime and maintains peace, order and security.

The Civilian Review and Complaints Commission for the Royal Canadian Mounted Police (CRCC) investigates complaints from the public about the conduct of members of the RCMP in an open, independent and objective manner. The Commission also holds public hearings and conducts research and policy development to improve the public complaints process.

The Office of the Correctional Investigator (OCI) conducts independent, thorough and timely investigations about issues related to Correctional Service Canada. The OCI may initiate an investigation based on a complaint from (or on behalf of) an offender, as the result of a ministerial request, or on its own initiative.

The RCMP External Review Committee (ERC) is an independent agency that promotes fair and equitable labour relations within the RCMP. The Committee conducts an independent review of appeals in disciplinary, discharge and demotion matters, as well as certain kinds of grievances.

Our Access to Information and Privacy (ATIP) Office

The ATIP Office is part of Public Safety Canada's ATIP and Executive Services Division within the Department's Portfolio Affairs and Communications Branch. The Director of ATIP and Executive Services, supported by one Administrative Assistant, is responsible for ATIP as well as Ministerial Correspondence and Secretariat Services. The ATIP Office consists of 13 full-time employees and consists of two streams of ATIP-related work: the ATIP Operations Unit and the Privacy Policy and Training Unit (PPTU).

The ATIP Office is responsible for the coordination and implementation of policies, guidelines and procedures to ensure departmental compliance with the Access to Information Act and the Privacy Act. The team is also responsible for responding to requests made under the Acts, as well as providing the following services to the Department:

Figure 1. The ATIP and Executive Services Division Organization Chart

Image description

The figure illustrates the organizational structure of the ATIP and Executive Services Division. The Director of the ATIP and Executive Services Division is supported by one Administrative Assistant. The Director also has the Manager of ATIP Operations, the Manager of the Privacy Policy and Training Unit (PPTU) as well as the Manager of Secretariat Services and the Manager of the Ministerial Correspondence Unit as direct reports. The ATIP Office consists of 13 full-time positions including the Manager of ATIP Operations and the Manager of the PPTU. The Manager of ATIP Operations and the Manager of the PPTU manage two separate streams of the ATIP Office. These streams are:

  1. The ATIP Operations Unit which includes the Manager of ATIP Operations, two ATIP Team Leaders, five Seniors ATIP Analysts, one ATIP Analyst, one Junior ATIP Analyst, and one ATIP Administrative Officer. The ATIP Team Leaders and the ATIP Administrative Officer report to the Manager. The Junior ATIP Analyst reports to the Manager for administrative tasks and to the first ATIP Team Leader for operational tasks. Two Senior ATIP Analysts and the ATIP Analyst also report to the first ATIP Team Leader. The other three Senior ATIP Analysts report to the second ATIP Team Leader.
  2. The PPTU which includes the Manager of the PPTU and one Senior Advisor who reports to the Manager of the PPTU.

Delegation of Authority

The Minister of Public Safety and Emergency Preparedness is responsible for how the department administers and complies with the Access to Information Act, the Access to Information Regulations and Treasury Board of Canada Secretariat policy instruments. Section 73 of the Access to Information Act gives the Minister the authority to designate one or more officers or employees of Public Safety to exercise or perform all, or part, of the Minister's powers, duties, and functions under the Act.

Public Safety's current delegation order for the Access to Information Act was signed by the Minister of Public Safety and Emergency Preparedness on January 8, 2016. The signed Delegation Order is attached in Annex A. This designation replaces all previous delegation orders.

The Public Safety positions that are authorized to perform the powers, duties, and functions given to the Minister of Public Safety and Emergency Preparedness as head of a government institution under the provisions of the Access to Information Act and its regulations are the following:

Deputy Minister

Associate Deputy Minister

Assistant Deputy Minister, Portfolio Affairs and Communications

Director General, Cabinet and Parliamentary Affairs, and Executive Services

Director, ATIP and Executive Services

Manager, ATIP Operations

Team Leaders, ATIP Operations

Analysts, ATIP Operations

Highlights of the Statistical Report and Multi-Year Trends

Annex B provides a statistical report on Access to Information Act requests processed by Public Safety Canada between April 1, 2018 and March 31, 2019. The following explains and interprets the statistical information, and identifies multi-year trends. 

Overview of the Statistical Report

In 2018-2019, Public Safety Canada received 473 requests under the Access to Information Act, an increase of approximately 12.4 per cent over the previous year. This year, Public Safety Canada has completed 100 per cent of access to information (ATI) requests on time. It took the department an average of 73 days to process a request made under the Access to Information Act. For the past five consecutive years, Public Safety has completed 99.6 per cent of access to information requests on time.

ATIP Request Volume and Workload

In 2018-2019, the total number of requests received under the Access to Information Act and the Privacy Act increased by 12.3 per cent and the total number of pages processed has increased by 95.7 per cent. Over the past five years, the average growth per year of the number of requests received is 8.2 per cent and the average growth per year of the number of pages processed is 25.3 per cent. The following table and chart demonstrate the ATIP workload over the past five years.

Table 1. ATIP Request Volume and Workload

2014-2015

2015-2016

2016-2017

2017-2018

2018-2019

ATI requests received by Public Safety Canada

310

346

417

421

473

ATI consultations received from other institutions

238

271

247

256

251

Privacy requests received by Public Safety Canada

23

35

67

21

62

Privacy consultations received from other institutions

9

3

4

3

1

Total workload

580

655

735

701

787

Total pages processed

91278

109208

70109

85442

167184

Figure 2. ATIP Request Volume and Workload

Image description

The figure is a dual axis column and line chart that illustrates the data found in Table 1. ATIP Volume and Workload. The chart has five stacked columns that demonstrates the volume of requests received per fiscal year from 2014-2015 to 2018-2019. Each column has four stacks that demonstrate the differences in volume between the number of ATIrequests received by Public Safety Canada, the number of ATI consultations received from other institutions, the number of Privacy requests received by Public Safety Canada and the number of Privacy consultations received from other institutions. A linear chart is superposed over the column chart. The linear chart shows the number of pages process during each fiscal year which demonstrates ATIP's workload. Stack proportions are similar from column to column. Request volumes increased from year to year, except for a small drop 2017-2018. The number of pages processed increased from 2014-2015 to 2015-2016, then dropped approximately by one third in 2016-2017, then starts to increase again in 2017-2018 and rapidly rises to almost double in 2018-2019.

Requests Received under the Access to Information Act

Public Safety Canada received 473 new Access to Information Act requests through the fiscal year, representing an increase of approximately 12.4 per cent over the number of requests received the previous year (421). There were 93 requests carried forward from the previous fiscal year, resulting in a total of 566 requests to process. Of these requests, 467 were completed during the reporting year, while the remaining 99 requests were carried forward to the next reporting year.

Source of Requests

The media was the primary source of requests received by Public Safety Canada. Of the 473 requests received:

Extensions

Section 9 of the Access to Information Act allows institutions to extend the legal deadline for processing a request if a search for responsive records cannot be completed within 30 days of receipt of the request, or if the institution must consult with other institutions or third parties.

Public Safety Canada plays a role in coordinating activities which engage the partner agencies and review bodies within the Public Safety portfolio as well as with other federal institutions and organizations at all levels of government on matters relating to the safety of Canadians. Extensions are therefore often necessary in order to undertake the required consultations. A total of 237 extensions were taken during the fiscal year, of these:

Extensions taken because of interference with operations resulted in

Completion Times

This fiscal year, 56 per cent of requests under the Access to Information Act were completed within 30 days which represents a slight increase from last fiscal year's 49 per cent. The average number of days taken to process a request was 73 days which is slightly more than last fiscal year's average of 66 days.

Disposition of Requests

Of the 467 completed requests:

In total 1184 exemptions and 411 exclusions were applied under the Access to Information Act this fiscal year. The most frequently used sections are:

Figure 3. Access to Information Act sections applied for exemptions and exclusions during this fiscal year

Image description

The figure is a pie chart that illustrates the sections of the Access to Information that were most frequently applied to exempt or exclude information from requests during this fiscal year. The percentage of each section applied is as follows: section 15 was applied in 12.9 per cent of instances; section 16 was applied in 13.4 per cent of instances; section 19 was applied in 11.8 per cent of instances; section 21 was applied in 17.0 per cent of instances; section 23 was applied in 4.5 percent of instances; section 69 was applied in 25.5 percent of instances; and various other sections were applied in 14.9 percent of instances.

Consultations from other Institutions

Public Safety Canada received 251 new consultation requests under the Access to Information Act. There were 12 requests carried forward from the previous fiscal year, resulting in a total of 263 requests to process. Of these requests, 257 were completed during the reporting year, while the remaining six requests were carried forward to the next reporting year.

Challenges/Complexities

Public Safety's ATIP office has experienced several challenges:

It is anticipated that the review of these records will remain a significant challenge to the operations of the ATIP Office, given the complexity and volume of the records.

Training and Awareness

Training

This fiscal year, the ATIP Office provided 46 training or information sessions on the Access to Information Act and Privacy Act. A variety of subject matters were presented from retrieving and reviewing records in response to an Access to Information (ATI) request, to proactive publication. A grand total of 803 people attended these sessions.

An additional 306 Public Safety employees completed the online course Access to Information and Privacy Fundamentals (I015) this fiscal year. This course is offered by the Canada School of Public Service and is mandatory for all new employees joining Public Safety Canada.

Awareness

This fiscal year, the ATIP Office has also raised ATIP awareness through the department's internal communications vehicles, publishing three internal InfoBulletin articles, one intranet InfoCentral page and one Frequently Asked Questions intranet page.

Policies, Guidelines or Procedures and Initiatives

Public Safety's ATIP office developed the Guidelines for the Handling and Processing of Documents Classified Top Secret and Above or Considered Operationally Sensitive during this fiscal year. Public Safety's statement of completeness form for ATIP requests has also been updated.

During this fiscal year, Public Safety Canada's Privacy Policy and Training Unit led the departmental preparations, for the implementation of new proposed proactive publication requirements under Bill C-58, subject to Parliamentary approval. In the event the bill passes, new processes and procedures were developed for:

Guides, Tools and templates highlighting ATIP specific requirements have been developed for these processes. System changes to ccmEnterprise, Public Safety's briefing material tracking system, were also completed to facilitate ATIP operations. Preparations will continue throughout the next fiscal year.

Summary of Key Issues and Actions Taken on Complaints, Audits or Investigations

Public Safety Canada received notice of 26 new complaints to the Office of the Information Commissioner on 11 files. There were:

Of the 26 complaints received:

There have been no patterns or trends identified by Public Safety Canada as a result of complaints or investigations by the Office of the Information Commissioner.

Appeals to the Court

There was one appeal to the Federal Court that was included in the 2008-2009 Annual Report to Parliament. The matter is ongoing.

Monitoring Compliance

Five recurring reports are prepared for the information of Senior Management: the Weekly ATIP Report; the Quarterly Branch Performance Report; the Completed Request Report; the Upcoming Access to Information (ATI) Release Report; and the New Request Report.

The Weekly ATIP Report identifies the new formal ATI requests received by the department each week and the deadlines assigned for retrieval/recommendations from branches. It also provides news on issues of interest such as new policies, receipt and resolution of complaints, etc. The Weekly ATIP Report is presented at the weekly Executive Committee Meeting.

The Quarterly Branch Performance Report provides Branches with their on-time response to ATI taskings, and is included as news in the Weekly ATIP Report. Quarterly Branch Performance Reports are rolled-up at the end of the year to provide an overall average of each Branch's on-time response.

The Completed Request Report provides a list of all closed files for a two week period. The Upcoming ATI Release Report provides a list of ATI requests that will be completed in the upcoming week. The New Request Report provides a list of new requests received during the reporting week.

In its commitment to transparency and accountability, Public Safety Canada posts summaries of completed ATI requests on the Open Government website. In addition, ATIP performance is monitored at the ADM level through their Performance Management Agreements to ensure ATIP is a priority within the department.

Annex A: Delegation of Authority for the Access to Information Act and Regulations

Delegation Order - Access to Information Act and Access to Information Regulations
(signed July 15, 2014)
Section Action Deputy Minister; Associate Deputy Minister Senior Assistant Deputy Minister; Assistant Deputy Ministers: National and Cyber Security, and Strategic Policy; Director General, Cabinet and Parliamentary Affairs and Executive Services ATIP Manager; Director, Executive Services Senior ATIP Advisors and ATIP Analysts
4(2.1) Responsibility of head of institution
7(a) Notice where access requested
7(b) Giving access to record
8(1) Transfer of request
9 Extension of time limits
11(2)(3) (4)(5)(6) Additional Fees
12(2)(b) Language of access
12(3)(b) Access in an alternative format
13 Exemption - Information obtained in confidence
14 Exemption - Federal-provincial affairs
15 Exemption - International affairs and defence
16 Exemption - Law enforcement and investigations
16.5 Exemption - Public Servants Disclosure Protection Act
17 Exemption - Safety of individuals
18 Exemption - Economic interests of Canada
18.1 Exemption - Economic interest of certain government institutions
19 Exemption - Personal information
20 Exemption - Third-party information
21 Exemption - Operations of Government
22 Exemption - Testing procedures, tests and audits
22.1 Exemption - Internal Audits
23 Exemption -Solicitor-client privilege
24 Exemption - Statutory prohibitions
25 Severability
26 Refusal of access where information is to be published
27(1), (4) Third-party notification
28(1)(b), (2), (4) Third-party notification
29(1) Notice of decision to disclose
33 Notice to Information Commissioner of notices to third parties
35(2)(b) Right to make representations
37(4) Access to be given to complainant
43(1) Notice to third party of application to Federal Court for review
44(2) Notice to requester of application for review by third party
52(2)(b), 52(3) Special rules for hearings
69 Confidences of the Queen's Privy Council for Canada
71(1) Facilities for inspection of manuals
72 Annual report to Parliament
Regulation
6(1) Transfer of request
7(2) Search and preparation fees
7(3) Production and programming fees
8 Method of access
8.1 Limitations in respect of format

Delegation Order - Access to Information Act and Access to Information Regulations
(signed January 8, 2016)
Section Action Deputy Minister; Associate Deputy Minister Assistant Deputy Minister, Portfolio Affairs and Communications; Director General, Cabinet, Parliamentary and Executive Services ATIP Manager; Director, Executive Services Senior ATIP Advisors and ATIP Analysts
4(2.1) Responsibility of head of institution
7(a) Notice where access requested
7(b) Giving access to record
8(1) Transfer of request
9 Extension of time limits
11(2)(3) (4)(5)(6) Additional Fees
12(2)(b) Language of access
12(3)(b) Access in an alternative format
13 Exemption - Information obtained in confidence
14 Exemption - Federal-provincial affairs
15 Exemption - International affairs and defence
16 Exemption - Law enforcement and investigations
16.5 Exemption - Public Servants Disclosure Protection Act
17 Exemption - Safety of individuals
18 Exemption - Economic interests of Canada
18.1 Exemption - Economic interest of certain government institutions
19 Exemption - Personal information
20 Exemption - Third-party information
21 Exemption - Operations of Government
22 Exemption - Testing procedures, tests and audits
22.1 Exemption - Internal Audits
23 Exemption -Solicitor-client privilege
24 Exemption - Statutory prohibitions
25 Severability
26 Refusal of access where information is to be published
27(1), (4) Third-party notification
28(1)(b), (2), (4) Third-party notification
29(1) Notice of decision to disclose
33 Notice to Information Commissioner of notices to third parties
35(2)(b) Right to make representations
37(4) Access to be given to complainant
43(1) Notice to third party of application to Federal Court for review
44(2) Notice to requester of application for review by third party
52(2)(b), 52(3) Special rules for hearings
69 Confidences of the Queen's Privy Council for Canada
71(1) Facilities for inspection of manuals
72 Annual report to Parliament
Regulation
6(1) Transfer of request
7(2) Search and preparation fees
7(3) Production and programming fees
8 Method of access
8.1 Limitations in respect of format

Annex B: Statistical Report on the Access to Information Act

Part 1: Requests Under the Access to Information Act

1.1 Number of requests

Number of Requests

Received during reporting period

473

Outstanding from previous reporting period

93

Total

566

Closed during reporting period

467

Carried over to next reporting period

99

1.2 Sources of requests

Source

Number of Requests

Media

197

Academia

23

Business (private sector)

11

Organization

24

Public

44

Decline to Identify

174

Total

473

1.3 Informal requests

Completion Time

1 to 15 Days

16 to 30 Days

31 to 60 Days

61 to 120 Days

121 to 180 Days

181 to 365 Days

More Than 365 Days

Total

327

21

21

0

0

0

0

369

Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.

Part 2: Requests Closed During the Reporting Period

2.1 Disposition and completion time

Disposition of Requests

Completion Time

1 to 15 Days

16 to 30 Days

31 to 60 Days

61 to 120 Days

121 to 180 Days

181 to 365 Days

More Than 365 Days

Total

All disclosed

8

24

13

11

2

0

0

58

Disclosed in part

17

77

38

49

33

38

10

262

All exempted

4

3

3

3

1

0

0

14

All excluded

9

31

3

2

0

0

0

45

No records exist

33

18

0

0

0

0

0

51

Request transferred

2

0

0

0

0

0

0

2

Request abandoned

30

4

0

0

0

0

1

35

Neither confirmed nor denied

0

0

0

0

0

0

0

0

Total

103

157

57

65

36

38

11

467

2.2 Exemptions

Section

Number of Requests

Section

Number of Requests

Section

Number of Requests

Section

Number of Requests

13(1)(a)

42

16(2)

50

18(a)

1

20.1

0

13(1)(b)

3

16(2)(a)

1

18(b)

8

20.2

0

13(1)(c)

12

16(2)(b)

3

18(c)

1

20.4

0

13(1)(d)

4

16(2)(c)

37

18(d)

2

21(1)(a)

131

13(1)(e)

2

16(3)

0

18.1(1)(a)

0

21(1)(b)

97

14

7

16.1(1)(a)

0

18.1(1)(b)

0

21(1)(c)

34

14(a)

23

16.1(1)(b)

0

18.1(1)(c)

0

21(1)(d)

9

14(b)

6

16.1(1)(c)

2

18.1(1)(d)

0

22

0

15(1)

35

16.1(1)(d)

0

19(1)

189

22.1(1)

0

15(1) - I.A.*

68

16.2(1)

0

20(1)(a)

1

23

72

15(1) - Def.*

26

16.3

0

20(1)(b)

33

24(1)

38

15(1) - S.A.*

77

16.4(1)(a)

0

20(1)(b.1)

1

26

2

16(1)(a)(i)

8

16.4(1)(b)

0

20(1)(c)

26

16(1)(a)(ii)

7

16.5

6

20(1)(d)

5

16(1)(a)(iii)

14

17

15

16(1)(b)

20

16(1)(c)

66

16(1)(d)

0

* I.A.: International Affairs
Def.: Defence of Canada
S.A.: Subversive Activities

2.3 Exclusions

Section

Number of Requests

Section

Number of Requests

Section

Number of Requests

68(a)

5

69(1)

1

69(1)(g) re (a)

107

68(b)

0

69(1)(a)

46

69(1)(g) re (b)

1

68(c)

0

69(1)(b)

1

69(1)(g) re (c)

18

68.1

0

69(1)(c)

5

69(1)(g) re (d)

37

68.2(a)

0

69(1)(d)

43

69(1)(g) re (e)

50

68.2(b)

0

69(1)(e)

62

69(1)(g) re (f)

27

69(1)(f)

8

69.1(1)

0

2.4 Format of information released

Disposition

Paper

Electronic

Other Formats

All disclosed

15

43

0

Disclosed in part

53

209

0

Total

68

252

0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed

Disposition of Requests

Number of Pages Processed

Number of Pages Disclosed

Number of Requests

All disclosed

1618

1537

58

Disclosed in part

128027

79259

262

All exempted

685

0

14

All excluded

3091

0

45

Request abandoned

12364

11557

35

Neither confirmed nor denied

0

0

0

2.5.2 Relevant pages processed and disclosed by size of requests

Disposition

Less Than 100
Pages Processed

101-500
Pages Processed

501-1000
Pages Processed

1001-5000
Pages Processed

More Than 5000
Pages Processed

Number of Requests

Pages Disclosed

Number of Requests

Pages Disclosed

Number of Requests

Pages Disclosed

Number of Requests

Pages Disclosed

Number of Requests

Pages Disclosed

All disclosed

57

1374

1

163

0

0

0

0

0

0

Disclosed in part

153

2744

64

11236

18

9896

23

21472

4

33911

All exempted

13

0

1

0

0

0

0

0

0

0

All excluded

39

0

5

0

1

0

0

0

0

0

Request abandoned

32

25

0

0

1

264

1

2999

1

8269

Neither confirmed nor denied

0

0

0

0

0

0

0

0

0

0

Total

294

4143

71

11399

20

10160

24

24471

5

42180

2.5.3 Other complexities

Disposition

Consultation Required

Assessment of Fees

Legal Advice Sought

Other

Total

All disclosed

30

0

0

0

30

Disclosed in part

192

0

3

0

195

All exempted

8

0

0

0

8

All excluded

43

0

0

0

43

Request abandoned

3

0

0

0

3

Neither confirmed nor denied

0

0

0

0

0

Total

276

0

3

0

279

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline

Number of Requests Closed Past the Statutory Deadline

Principal Reason

Workload

External Consultation

Internal Consultation

Other

0

0

0

0

0

2.6.2 Number of days past deadline

Number of Days Past Deadline

Number of Requests Past Deadline Where No Extension Was Taken

Number of Requests Past Deadline Where An Extension Was Taken

Total

1 to 15 days

0

0

0

16 to 30 days

0

0

0

31 to 60 days

0

0

0

61 to 120 days

0

0

0

121 to 180 days

0

0

0

181 to 365 days

0

0

0

More than 365 days

0

0

0

Total

0

0

0

2.7 Requests for translation

Translation Requests

Accepted

Refused

Total

English to French

0

0

0

French to English

0

0

0

Total

0

0

0

Part 3: Extensions

3.1 Reasons for extensions and disposition of requests

Disposition of Requests Where an Extension Was Taken

9(1)(a)
Interference With Operations

9(1)(b)
Consultation

9(1)(c)
Third-Party Notice

Section 69

Other

All disclosed

0

0

22

0

Disclosed in part

42

0

151

6

All exempted

0

0

7

0

All excluded

0

0

5

0

No records exist

0

0

0

0

Request abandoned

2

0

2

0

Total

44

0

187

6

3.2 Length of extensions

Length of Extensions

9(1)(a)
Interference With Operations

9(1)(b)
Consultation

9(1)(c)
Third-Party Notice

Section 69

Other

30 days or less

19

0

21

0

31 to 60 days

11

0

30

5

61 to 120 days

5

0

82

1

121 to 180 days

2

0

32

0

181 to 365 days

2

0

21

0

365 days or more

5

0

1

0

Total

44

0

187

6

Part 4: Fees

Fee Type

Fee Collected

Fee Waived or Refunded

Number of
Requests

Amount

Number of
Requests

Amount

Application

448

$2,240

8

$40

Search

0

$0

0

$0

Production

0

$0

0

$0

Programming

0

$0

0

$0

Preparation

0

$0

0

$0

Alternative format

0

$0

0

$0

Reproduction

0

$0

0

$0

Total

448

$2,240

8

$40

Part 5: Consultations Received From Other Institutions and Organizations

5.1 Consultations received from other Government of Canada institutions and organizations

Consultations

Other Government of Canada Institutions

Number of Pages to Review

Other Organizations

Number of Pages to Review

Received during reporting period

251

11376

14

581

Outstanding from the previous reporting period

12

2294

0

0

Total

263

13670

14

581

Closed during the reporting period

257

13299

12

449

Pending at the end of the reporting period

6

371

2

132

5.2 Recommendations and completion time for consultations received from other Government of Canada institutions

Recommendation

Number of Days Required to Complete Consultation Requests

1 to 15 Days

16 to 30 Days

31 to 60 Days

61 to 120 Days

121 to 180 Days

181 to 365 Days

More Than 365 Days

Total

Disclose entirely

115

19

2

0

1

2

0

139

Disclose in part

49

42

7

3

2

2

0

105

Exempt entirely

1

2

0

0

0

0

0

3

Exclude entirely

0

1

0

0

0

0

0

1

Consult other institution

1

1

0

0

0

0

0

2

Other

5

1

0

1

0

0

0

7

Total

171

66

9

4

3

4

0

257

5.3 Recommendations and completion time for consultations received from other organizations

Recommendation

Number of Days Required to Complete Consultation Requests

1 to 15 Days

16 to 30 Days

31 to 60 Days

61 to 120 Days

121 to 180 Days

181 to 365 Days

More Than 365 Days

Total

Disclose entirely

8

1

0

0

0

0

0

9

Disclose in part

1

0

0

0

0

0

0

1

Exempt entirely

0

0

0

0

0

0

0

0

Exclude entirely

0

0

0

0

0

0

0

0

Consult other institution

0

0

0

0

0

0

0

0

Other

1

1

0

0

0

0

0

2

Total

10

2

0

0

0

0

0

12

Part 6: Completion Time of Consultations on Cabinet Confidences

6.1 Requests with Legal Services

Number of Days

Fewer Than 100 Pages Processed

101-500 Pages Processed

501-1000
Pages Processed

1001-5000
Pages Processed

More Than 5000
Pages Processed

Number of
Requests

Pages Disclosed

Number of
Requests

Pages Disclosed

Number of
Requests

Pages Disclosed

Number of
Requests

Pages Disclosed

Number of
Requests

Pages Disclosed

1 to 15

92

625

13

429

3

163

0

0

0

0

16 to 30

2

10

0

0

0

0

0

0

0

0

31 to 60

0

0

2

356

0

0

0

0

0

0

61 to 120

0

0

0

0

0

0

0

0

0

0

121 to 180

0

0

0

0

0

0

0

0

0

0

181 to 365

0

0

0

0

0

0

0

0

0

0

More than 365

0

0

0

0

0

0

0

0

0

0

Total

94

635

15

785

3

163

0

0

0

0

6.2 Requests with Privy Council Office

Number of Days

Fewer Than 100 Pages Processed

101‒500 Pages Processed

501-1000
Pages Processed

1001-5000
Pages Processed

More Than 5000
Pages Processed

Number of
Requests

Pages Disclosed

Number of
Requests

Pages Disclosed

Number of
Requests

Pages Disclosed

Number of
Requests

Pages Disclosed

Number of
Requests

Pages Disclosed

1 to 15

0

0

0

0

0

0

0

0

0

0

16 to 30

0

0

0

0

0

0

0

0

0

0

31 to 60

0

0

0

0

0

0

0

0

0

0

61 to 120

0

0

0

0

0

0

0

0

0

0

121 to 180

0

0

0

0

0

0

0

0

0

0

181 to 365

0

0

0

0

0

0

0

0

0

0

More than 365

0

0

0

0

0

0

0

0

0

0

Total

0

0

0

0

0

0

0

0

0

0

Part 7: Complaints and Investigations

Section 32

Section 35

Section 37

Total

26

0

0

26

Part 8: Court Action

Section 41

Section 42

Section 44

Total

0

0

0

0

Part 9: Resources Related to the Access to Information Act

9.1 Costs

Expenditures

Amount

Salaries

$769,638

Overtime

$1,939

Goods and Services

$215,067

• Professional services contracts

$171,524

• Other

$43,543

Total

$986,644

9.2 Human Resources

Resources

Person Years Dedicated to Access to Information Activities

Full-time employees

10.33

Part-time and casual employees

0.00

Regional staff

0.00

Consultants and agency personnel

1.45

Students

0.00

Total

11.78

Part 10: New Exemptions Tables

Section

Number of requests

16.31 Investigation under the Elections Act

0

16.6 National Security and Intelligence Committee

0

23.1 Patent or Trademark privilege

0

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