Info Source: Sources of Federal Government and Employee Information

Table of Contents

General Information

Introduction to Info Source

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

An Introduction to Info Source and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

Public Safety Canada was created in 2003 through the amalgamation of the former Department of the Solicitor General, the Office of Critical Infrastructure Protection and Emergency Preparedness (from the Department of National Defence), and Justice Canada's National Crime Prevention Centre. The Department was created to improve integration, efficiency and effectiveness of government safety and security efforts.

The Department of Public Safety and Emergency Preparedness (PSEP) plays a key role in discharging the Government's fundamental responsibility for the safety and security of its citizens. The legislative foundations of the Department are: the Department of Emergency Preparedness Act 2005 and the Emergency Management Act 2007. The Department's Report on Plans and Priorities sets out three essential roles for the Department: (i) support the Minister's responsibility for all matters related to public safety and emergency management not assigned to another federal organization; (ii) support the Minister's responsibility to exercise leadership at the national level for national security and emergency preparedness; and (iii) support the Minister's responsibility for the coordination of Public Safety's Portfolio entities and for setting their strategic priorities. As part of the Main Estimates process, Public Safety Canada reports to Parliament twice per year through the annual submission of Public Safety Canada Departmental Plan  and the Departmental Results Report.

The Public Safety Portfolio encompasses nine organizations which directly contribute to the safety and security of Canadians. In addition to Public Safety Canada, the Portfolio includes: Canada Border Service Agency (CBSA); Canadian Security Intelligence Service (CSIS); Correctional Service of Canada (CSC); Parole Board of Canada (PBC); the Royal Canadian Mounted Police (RCMP); the RCMP External Review Committee (ERC); the Civilian Review and Complaints Commission for the RCMP (CRCC); and the Office of the Correctional Investigator (OCI). While Portfolio agencies deliver public security operations according to their mandates, Public Safety Canada, in its portfolio coordination role, brings strategic focus to the overall safety and security agenda.

Responsibilities

The mandate of Public Safety Canada is to keep Canadians safe from a range of risks such as natural disasters, crime and terrorism.

The Department provides strategic policy advice and support to the Minister of PSEP on a range of issues, including: national security, border strategies, countering crime, emergency management and interoperability. While respecting the separate accountability of each Portfolio agency, the Department supports the Minister in all aspects of his mandate.

The Department also delivers a number of grant and contribution programs related to emergency management, national security and community safety. In addition, Public Safety Canada's Government Operations Centre provides strategic-level coordination and direction on behalf of the Government of Canada in response to events that affect the national interest. Through the development and implementation of clearly articulated policies and programs, the Department works towards the achievement of its strategic outcome: “A safe and resilient Canada”.

Institutional Functions, Programs and Activities

Public Safety Canada is organized into five branches: Emergency Management and Programs, Community Safety and Countering Crime, Portfolio Affairs and Communications, National and Cyber Security, Corporate Management; and it also has a Chief Audit and Evaluation Executive and is supported by the Legal Services Unit. The Department has regional presence in all provinces, as well as in the North. Public Safety Canada's regional offices are a primary contact in the regions to deliver a coordinated federal response to emergencies; facilitate the effective delivery of emergency management, Aboriginal policing and crime prevention programs; and improve partnerships with other levels of government and key regional stakeholders.

The Department's daily activities are shaped by its strategic outcome and the Program Alignment Architecture (PAA). The following section defines the Department's programs and sub-programs depicted in its PAA.

National Security

The National Security Program aims to ensure that Canada is prepared for and can respond to a range of national security threats. The National Security Program plays a coordinating role in the prevention, detection, denial and response efforts of the Public Safety Portfolio and broader government departments and agencies on matters relevant to national security. In order to achieve this objective, the program works with operational and policy partners to provide the Government with strategic advice on rapidly evolving and often sensitive issues. The National Security Program also assists the Minister and Deputy Minister in fulfilling key statutory obligations, and seeks to identify and close gaps in Canada's ability to deal with national security threats. It coordinates, analyses and develops policies, and implements processes related to issues such as critical infrastructure, cyber security, the proliferation of weapons of mass destruction and counter terrorism. Because of their complexity, importance, and potential impact on individual rights, national security legislation, programs and policies must be well founded, well governed, and well executed. This program plays a central role in supporting decision makers in achieving this goal on behalf of Canadians.

National Security Leadership

This program develops national security policy, legislation and programs that contribute to the Government's ability to counter current and emerging threats. It is also responsible for assisting the Minister in fulfilling key statutory obligations. The program demonstrates interdepartmental leadership and Portfolio coordination through the implementation of Canada's Counter-terrorism Strategy, the listing of terrorist entities, and the review of foreign investments that raise national security concerns, as well as policy development and involvement in setting national security priorities. The program also exercises important leadership functions by collaborating domestically, internationally, across sectors, and with communities to enhance understanding of national security challenges and actively respond to national security threats. This program also facilitates the engagement of Canadians in a long-term dialogue on national security issues through the Cross Cultural Roundtable on Security, which solicits member views on the development of policies and programs as well as their potential impact on Canadians.

National Security Policy and Operations

Description: Information relating to national security threats, such as terrorism, espionage, foreign interference and sabotage against the interests of Canada. This class of records also includes information related to cases involving offenses related to terrorism, organized crime and inadmissibility which have implications for the security of Canada. It may include information on the development and substance of the Government of Canada's national security legislation, policies and programs.
Document Types: Policies, procedures, statements, notices, memoranda, briefing notes, agendas, records of decisions, and presentations.
Record Number: PS NCSB 01

Counter-Terrorism and Contingency Planning

Description: Information on the development and/or maintenance of contingency plans in the event of a terrorist incident, including situation responses, either as a primary or supporting department; development of counter-terrorism policy initiatives.
Document Types: Contingency plans, memoranda, briefing notes and books, question period notes, risk assessments, advisories, notifications, situation reports, decision briefs, warning products, requests for assistance, after action reviews, budget, funding and departmental reports, agreements, procedures, templates, manuals and protocols, geomatics mapping, emails, agendas, meeting minutes, letters, contracts and requests for proposal.
Record Number: PS NCSB 02

Passenger Protect Inquiries Office

Description: Information related to the operations of the Passenger Protect Inquiries Office (PPIO) – a body that assists people who have experienced security list-related issues while travelling by air to, from, and within Canada. The PPIO considers the circumstances of individual cases to help determine their cause(s) and provides information on the mechanisms that may help fix the issue. The information recorded includes information about individuals – including their specific cases – who have made an inquiry to the PPIO, as well as information related to the development of PPIO policies.
Document Types: Consent forms, records of decision, inquiry log, e-mails, inquiry letters, memoranda, briefing notes, operating procedures, and other documents containing PPIO-related information.
Record Number: PS NCSB 03

Security and Intelligence Committees

Description: Policy advice and administrative support to interdepartmental, Cabinet and Parliamentary Committees, Deputy Ministers and Assistant Deputy Minister and intelligence security committees.
Document Types: Calendars, charts, correspondence, records of decision, briefing notes, memoranda, agendas and terms of reference and decks.
Record Number: PS NCSB 04

Passenger Protect Program

Description: Includes records related to the Passenger Protect Advisory Group (formerly the Specified Persons Advisory Group) which identifies individuals who may pose a threat to aviation security or travel by air for purposes of committing certain terrorism offences, and where appropriate, recommends that they be listed under the Passenger Protect Program. Records include personal information related to listed individuals, policy advice to senior decision makers and meeting documents.
Document Types: Memoranda, records of decision, threat and risk assessments, case briefs and other program-related information, correspondence, application forms, copies of certified identification documents, classified and unclassified reports related to eligible cases.
Record Number: PS NCSB 05

Intergovernmental Affairs and Citizen Engagement

Description: The Directorate provides strategic advice and coordination on federal, provincial, territorial issues for the Department; is responsible for citizen engagement and supports the Cross-Cultural Roundtable on Security; and manages the Air India Flight 182 Ex Gratia Payment program for the families of the victims; it was also responsible for the Air India Memorials Program from 2005 to 2011; and the Security Infrastructure Pilot Program from 2007 to 2011.
Document Types: Application forms, plans, budgets, reports, agendas, minutes, records of decisions, agreements, correspondence, briefing notes, memoranda and contracts.
Record Number: PS CSCCB 19

Kanishka Project Contribution Program

Description: Calls for research proposals on terrorism and counter-terrorism; cooperation and liaison with partners in government and research circles; financial management for funded activities, including conferences, publications and major research projects; and support for the review boards which provide direction to the initiative. Eligible recipients include individual researchers as well as institutions such as universities, as well as voluntary and not-for-profit organizations.
Document Types: Reports, emails, correspondence, policies, briefing notes, memoranda, agreements, contracts, presentations, invoices, financial statements, directives, travel claims, estimates, audits, reviews, funding proposals including drafts, projects, logic models, project assessments and evaluations, work plans, final project reports, research studies and research summaries, terms of reference, agendas, minutes of meetings, curricula vitae, communications materials, speeches, Requests for Proposals, monitoring reports, and payment requisitions.
Note: The Kanishka Project was announced in June 2011, with the first call for proposals announced on January 25, 2012. Funding for this initiative concluded on March 31, 2016.
Record Number: PS PACB 01

Critical Infrastructure

Responsibility for critical infrastructure in Canada is shared by Federal and Provincial/Territorial governments, local authorities and critical infrastructure owners and operators. This program exercises national leadership by coordinating with these partners to manage broad-scale protection efforts, such as risk analysis, site assessments, plans and exercises. The intent of this program is to develop and implement policies to strengthen the resilience of critical infrastructure in Canada including the National Strategy and Action Plan for Critical Infrastructure, which sets out a comprehensive approach to risk-management and information sharing. Recognizing that the impacts of critical infrastructure disruptions can extend beyond national borders, the program is also leading an international approach to protecting our vital assets and systems.

National Strategy and Action Plan for Critical Infrastructure

Description: Information that supports the National Strategy and Action Plan for Critical Infrastructure, which sets out a public-private sector approach to strengthening the resiliency of Canada's vital assets and systems. The goal of the Strategy is to build a safer, more secure and more resilient Canada. To this end, the information supports complementary actions among federal, provincial and territorial initiatives and among the ten critical infrastructure sectors (both public and private): energy and utilities, finance, food, transportation, government, information and communications technology, health, water, safety, and manufacturing.
Document Types: Briefing notes, memoranda, agenda, presentations, assessments, reports, surveys, contracts, emails, forms, guides, invitations, legacy documents, organizational descriptions, plans, procedures, reference materials, Question Period notes, evaluations, agreements, procedures, maps, lists, letters.
Record Number: PS NCSB 06

Cyber Security

The Cyber Security Program aims to ensure that Canada is prepared for and can respond to cyber security threats. It provides whole-of-government leadership and coordination of the development and delivery of policies and programs, and legislative and regulatory frameworks that increase the resiliency and security of Canada's vital information and systems. The Program contributes to Canada's ability to address current and emerging cyber issues, and helps to ensure that Canada is recognized as a global leader in cyber security. Recognizing that cyber security is a shared responsibility and that everyone has a role to play, the Program facilitates the establishment and upholding of partnerships with provincial and territorial governments, private sector organizations, international counterparts, and academia.

National Cyber Security Directorate

Description: Information that supports the development and implementation of the National Cyber Security Strategy. This includes policies and measures to: strengthen the security of Government of Canada systems, partner with provinces, territories and industry that own or control critical systems, and promote public awareness.
Document Types: Briefing notes, memoranda, agenda, presentations, contracts, proposals and action plans.
Record Number: PS NCSB 07

Border Strategies

The Border Strategies Program provides federal policy leadership, coordination and coherence on a variety of border issues such as customs, immigration, refugees and citizenship, and cross-border law enforcement, in order to ensure that security objectives are achieved in a manner that facilitates the flow of legitimate trade and travel and reduces security and fraud related risks. The intent of this program is to promote the safety and economic well-being of Canadians through supporting secure and efficient management of Canada's borders. This program also advances critical infrastructure objectives through effective coordination among federal departments and agencies and partnerships with industry sectors. In order to achieve this result, the program develops and supports a focused border management agenda and leads ongoing dialogue between Canada and the United States on strategic and operational border policy issues, including the implementation of the Beyond the Border Action plan. The program implements cross-border arrangements relating to the movement of goods and people during emergencies, and provides policy advice, leadership and horizontal coordination to Public Safety Portfolio agencies and other federal departments regarding border issues. It also ensures collaboration and integrated coordination of all public communications. This program plays a central role in supporting the Government in making fully informed decisions concerning border policy, border management and cross-border law enforcement for the benefit of Canadians.

Border Law Enforcement Strategies

Description: Information on policies and strategies related to Canadian borders law enforcement and management. These policies and strategies relate to border security, immigration, and citizenship reform, and the cross-border movement of goods and people. Advancement of these issues is facilitated through a variety of domestic and bilateral fora.
Document Types: Legislative proposals, Memoranda to Cabinet, Cabinet decks, briefing notes, talking points, meeting recommendations, research reports, policies, agreements, frameworks, protocols and procedures.
Record Number: PS CSCCB 13

International Affairs Division

Description: This Division coordinates the department's international engagement by advancing domestic public safety priorities through international partnerships and activities. This includes identifying domestic security objectives that require international activity, promoting partnerships with countries that have the greatest influence on the safety of Canadians (either as providers of intelligence or as sources of threats); coordinating participation in international organizations and groups that contribute to Canadian security; and advising on the domestic implementation of Canada's international public safety related obligations. Thematic priorities include: U.S. Border management and security; implementing the Land Rail Marine and Air Preclearance Agreement; coordinating the Department's International Strategic Framework; and supporting international security engagement in collaboration with other departments. Bilateral partners include: United States, Mexico, United Kingdom, France, the European Union, Australia, New Zealand, and Israel. Multilateral focuses include: the United Nations, the G7 (including the Interior Ministers' meeting and Roma/Lyon Group), Five Country Ministerial, and the Organization of American States (including Meetings of Ministers responsible for Public Security in the Americas). The Division also manages, in partnership with the RCMP and Global Affairs Canada, the Canadian Police Arrangement / International Police Peacekeeping and Peace Operations program, through which Canadian police are deployed to peace operations around the world.
Document Types: Legislative proposals, Memoranda to Cabinet, Treasury Board Submissions, Cabinet decks, briefing notes, talking points, meeting recommendations, strategic frameworks, travel reports, needs assessments, policy analyses and reports, meeting agendas, minutes, project proposals and assessments, international statements and declarations, Memoranda of Understanding and letters.
Record Number: PS PACB 02

Countering Crime

Crime is a significant preoccupation among Canadians and they recognize the importance of the federal government's role in responding to crime issues across the country. The Countering Crime Program provides federal policy leadership, coordination research and program support on a continuum of activities related to the prevention of crime, the enforcement of law, and the rehabilitation of those who have committed criminal offences. The intent of this program is to reduce the likelihood of criminality by working in close collaboration with federal partners, and those in the provinces, territories and communities to design and deliver national programs that are specific and appropriate to regions and communities.

Federal/Provincial/Territorial Justice and Public Safety Tables

Description: Federal/Provincial/Territorial (FPT) Justice and Public Safety meetings of Ministers, Deputy Ministers (DMs), Senior Officials and Working Groups are the basis of a strong Canadian intergovernmental relationship based on the shared jurisdictional responsibility for the justice system. The Ministerial and Deputy Minister (DM)-level meetings are co-chaired by Justice and Public Safety, along with a rotating provincial chair. The planning for these meetings is undertaken by a Secretariat at Justice Canada. Public Safety Canada (PS) is responsible for developing meeting material for the PS-led agenda items. 
The Assistant Deputy Minister (ADM) FPT Crime Prevention and Policing Committee (CPPC) provides government leadership on crime prevention and policing issues in Canada, including acting as a referral body to examine issues identified by DMs and Ministers, and provide recommendations and reports to DMs and Ministers. Meetings are co-chaired by the ADM of the Community Safety and Countering Crime Branch, and a rotating provincial chair. PS acts as the Secretariat for this body.
Note: Justice Canada is responsible for the planning and execution of meetings of Deputy Ministers and Ministers, such as securing physical meeting space, setting the agenda (in consultation with PS and provincial/territorial representatives), and drafting and finalizing the formal record of decision. Justice Canada should be contacted directly for final, official records related to their agenda items and the planning of meetings. 
The CPPC was formerly the Policing and Public Safety Steering Committee (PPSSC) and FPT Assistant Deputy Minister Committee on Crime Prevention (FPT ADM CP).
Document Types: Copies of: agendas; briefing notes; briefing binders; memoranda; presentations; speeches, hospitality requests; travel authorizations and expenditure forms; records of decision; contact information and biographies for committee members.
Format: Copies of audio recordings.
Record Number PS CSCCB 20

Crime Prevention

The National Crime Prevention Strategy (NCPS) is a key component of the federal government's approach to reducing crime. The Strategy's goal is to reduce offending among those most at risk such as children, youth and Aboriginal Canadians who demonstrate various risk factors, and to prevent crimes such as drug-related offences, and serious and violent offences from being committed. The Strategy provides national leadership on the development and dissemination of evidence-based crime prevention programs and policies, and supports projects that are responsive and appropriate to community and regional needs. The NCPS provides funding through time-limited grants and contributions to community-based organizations, other levels of government, and academia to support the implementation and evaluation of targeted interventions and other measures, as well as the development and dissemination of knowledge and practical tools. The program aims to increase coordination and integration of crime prevention policy and programs federally and with the provinces and territories, as well as increase the identification of, and response to, emerging priority issues and orientation of funding programs.

National Crime Prevention Strategy

Description: Information on cost-effective crime prevention projects funded through grants and contributions programs to the communities across Canada. Includes records related to the National Crime Prevention Strategy (NCPS) which provides national leadership on effective and cost-efficient ways to both prevent and reduce crime by addressing known risk factors in high-risk populations and places and supporting community-based programming to reduce offending among at-risk and vulnerable populations. The NCPS also supports the Canada Centre for Community Engagement and Prevention of Violence, which enhances partnerships and innovation in countering radicalization to violence, research and programming in Canada. The NCPS is administered by Public Safety Canada. Records include information related to crime prevention policy and initiatives, targeted interventions, building and sharing practical knowledge, community-based projects, stakeholder engagement, model crime prevention interventions, and funding decisions related to the National Crime Prevention Strategy. Also includes records related to the funding programs the Crime Prevention Action Fund, the Youth Gang Prevention Fund, the Northern and Aboriginal Crime Prevention Action Fund, the Communities at Risk: Security Infrastructure Program, and the Community Resilience Fund.
Document Types: Grants and Contributions payment information, project assessments, budgets, payment schedules, contracts, proposals, evaluation criteria and reports, policies, statements of work, funding proposals including drafts, logic models, work plans, evaluation plans, interview and final project reports, manuals, guides, letters of support.
Record Number: PS CSCCB 02

Law Enforcement Leadership

This program provides leadership to the Canadian law enforcement community on strategic national and international responses to crime by contributing to the development of appropriate law enforcement policies and programs. Due to the sophistication and changing nature of crime, responses must be multifaceted. This program provides the horizontal coordination and leadership necessary for collaboration amongst all federal, provincial, territorial and international partners, and the law enforcement community, in order to ensure that activities are successful and aligned with the Minister's and Government's agenda. It focuses on areas such as serious and organized crime; the prevention of child sexual exploitation; human trafficking; economic and financial crime; First Nations policing agreements; firearms policy, strategic and operational policing policy; support for the operation and accountability of the Royal Canadian Mounted Police; and the Economics of Policing and Community Safety.

Crime

Description: Information on the nature and study of various types of crime; and on projects designed to develop policies, procedures and/or national programs for police, the private sector, and communities directed at avoiding the commission of a criminal act or offence.
Document Types: Briefing notes, reference materials, guides and reports.
Record Number: PS CSCCB 14

Counterfeit Examiners

Description: Information on requirements for designations and revocations of Counterfeit Examiners under subsection 461(2) of the Criminal Code of Canada.
Document Types: Briefing notes, reference materials and correspondence.
Record Number: PSCSCCB 15

Fingerprint Examiner

Description: Information on requirements for designation and revocation of Fingerprint Examiners under subsection 667(5) of the Criminal Code.
Document Types: Briefing notes, standards, reference materials and correspondence.
Record Number: PS CSCCB 16

Part VI, Criminal Code - Invasion of Privacy

Description: Information on the policy, procedures and administrative aspects of the use of electronic surveillance for the interception of private communications pursuant to paragraph 188(1)(a) and subsection 186(5) and 487.01 (4) and (5) of the Criminal Code. This information is used to assist the Minister in fulfilling his responsibilities under Part VI of the Criminal Code, the provision of operational guidelines to designated agents and peace officers. This program record also contains information from police operational reports from agents designated under paragraph 185(1)(a), which is required to assist the Minister in fulfilling his responsibilities, as defined in section 195 of the Criminal Code, regarding the submission to Parliament of an annual report on the use of electronic surveillance.
Document Types: Briefing notes, reports and correspondence.
Record Number: PS NCSB 09

RCMP and Policing

Description: Information on policies and strategies related to the Minster's legislative responsibilities in initiating, recommending, coordinating, implementing and promoting policing policies, programs or projects, including specific accountabilities associated with the Royal Canadian Mounted Police. These policies and strategies relate to the RCMP's federal policing role; Civilian Review and Complaints Commission for the RCMP (CRCC); the RCMP External Review Committee; Canada's international police peacekeeping activities; international witness protection; firearms; designations for electronic surveillance, counterfeit examiners, fingerprint examiners, and law enforcement justification designations under subsection 25.1(3) of the Criminal Code; Security Cost Framework negotiations and reimbursements, RCMP contract policing arrangements, and related issues.
Document Types: Briefing notes, proposals, research reports, annual reports, memoranda, policies, agreements, frameworks, protocols and procedures.
Notes: Information previously found under "Policing Policy"
Record Number: PS CSCCB 17

Serious and Organized Crime

Description: Information on policy development related to law enforcement strategies to combat serious and organized crime. These policies relate to drugs, marijuana, contraband tobacco, and the prevention of child sexual exploitation over the internet, First Nations organized crime initiatives, human trafficking, economic crimes, witness protection DNA agreements, and cyber-crime to support evidence based policy development and partner relationships through domestic and international departments, agencies, governments and organizations.
Document Types: Briefing notes, proposals, research reports, evaluation criteria, memoranda and policies, frameworks, gap analysis, standards, consultation materials, plans, agreements, contract and statements of work.
Notes: Information previously found under "Law Enforcement Border Strategies"
Record Number: PS CSCCB 18

First Nations Policing Program

Description: The First Nations Policing Program (FNPP) is a federal contribution program that supports the provision of professional, dedicated and responsive policing services in First Nation and Inuit communities. Funding for the FNPP is provided through tripartite contribution agreements between the Government of Canada, the Province or Territory and the First Nation or Inuit community. The Federal and Provincial governments provide parallel financial contributions for these agreements.
Document Types: Reports, emails, correspondence, policies, briefing notes, memoranda, agreements, contracts, decks, mandates, financial statements, directives, travel claims, estimates, audits, reviews, procedures.
Format: Photographs
Note: The First Nations Policing Program was formerly known as the Indian Policing Program.
Record Number PS CSCCB 03

Corrections

The program supports the Minister's public policy leadership role in corrections and criminal justice, specifically with respect to the Minister's legislative responsibility to initiate, recommend, coordinate, implement and promote policies, programs or projects relating to Correctional Service Canada and the Parole Board of Canada. The program is responsible for providing advice on the strategic priorities of these agencies and on a broad range of national correctional and criminal justice programs, policy, and legislative issues and activities; leading legislative reforms; and the management of litigation. In fulfilling its mandate, the program leads collaborative efforts with other portfolio agencies and actively works with and supports provincial and territorial partners as well as consulting with other stakeholders such as non-governmental organizations. The program also develops and implements innovative approaches to community safety and capacity building in Indigenous communities through contracts with facilitators and contribution funding, as well as facilitating the sharing of information to promote public safety objectives concerning the correctional system generally and in particular with respect to victims through the National Office for Victims.

Grant and Contribution Program for National Voluntary Organizations and National Flagging System

Description: Information on grants and contributions to National Voluntary Organizations (NVOs) that work in the area of criminal justice and whose objectives and activities support and promote the public safety mandate and priorities of the Department. Information on grants and contributions available to provinces to support a network of provincial and territorial officials, referred to as National Flagging System coordinators, who are responsible for identifying high-risk violent offenders for flagging purposes.
Document Types: Grants and contributions applications, budgets, financial statements, annual reports, publications, e-mails, correspondence, memos, recommendations, and decks.
Record Number: PS CSCCB 01

Community Corrections

Description: Information on contributions under the Aboriginal Community Safety Development Contribution Program for Indigenous community safety planning and innovative Indigenous community safety interventions.
Document Types: Memoranda, emails, correspondence, research studies, research summaries, user reports and overviews, applications for grants and contributions, budgets, financial statements, annual reports, contribution agreements, recommendations for approval, project proposals, contract information records, cash flow budget sheets, quarterly reports from vendors, briefing notes, decks, talking points, Memoranda to Cabinet, Treasury Board Submissions, travel claims, audits, evaluations, financial statements, budget transfers, statements of work, work plans, Letters of Agreement, travel requests, training requests, Aboriginal People's Collection, and mailing and distribution lists.
Record Number: PS CSCCB 04

Conditional Release

Description: Information on all aspects of Conditional Release from institutions.
Document Types: Memoranda, emails, correspondence, research studies, research summaries, user reports, overviews and corrections and conditional release statistical overview.
Record Number: PS CSCCB 05

Correctional Administration

Description: Information on the administrative functions and activities of the Correctional Services of Canada.
Document Types: Memoranda, emails, correspondence, research studies, research summaries, user reports, overviews and corrections and conditional release statistical overview.
Record Number: PS CSCCB 06

Institutional Corrections

Description: Information on incarceration and on topics arising as a result of a sentence to a penitentiary term (i.e. sentence of two years or more, including information on specific programs, research and statistics.
Document Types: Memoranda, emails, correspondence research studies, research summaries, user reports, overviews and corrections and conditional release statistical overview.
Record Number: PS CSCCB 09

Corrections Policy

Description: Information on correctional policy and the legal framework for federal corrections (i.e. the Corrections and Conditional Release Act), including the procedure for determining how and where offenders serve their sentences of incarceration; and projects relating to corrections which have been funded or proposed for funding by the Department.
Document Types: Memoranda, emails, correspondence, question period notes, decks, recommendations documents, briefing and discussion papers, policy documents, Memoranda to Cabinet, Treasury Board Submissions, communications materials, speeches, backgrounders, research studies, research summaries, user reports and overviews.
Record Number: PS CSCCB 07

International Transfer of Offenders

Description: Information on the issues regarding the International Transfer of Offenders, where the person has been convicted and sentenced in a foreign state and requests to serve the remaining portion of the sentence in his/her home country. Requests received by Correctional Service of Canada and sent to Minister to approve the transfer of Canadian citizens or foreign nationals to serve the remainder of their sentences in their country of origin.
Document Types: Memoranda, emails, correspondence.
Record Number: PS CSCCB 10

Criminal Justice

Description: Information on the Criminal Justice system, including projects relating to Criminal Justice which have been funded or proposed for funding by the Department.
Document Types: Memoranda, emails, correspondence, question period notes, decks, recommendations documents, briefing and discussion papers, policy documents, communications materials, speeches, backgrounders, research studies, research summaries, user reports and overviews.
Record Number: PS CSCCB 08

National Office for Victims

Description: Records collected and maintained include victim-focused advice on strategies/polices/legislation related to the corrections and conditional release process. Records also include information about or from victims and stakeholders, outreach activities, intergovernmental collaboration and information sharing on victim issues/needs/entitlements/rights/inquiries, educational material on the federal corrections and conditional release process, program funding, research, victim-related initiatives from other governmental partners and general administrative information.
Document Types: Memoranda, emails, correspondence, reports, notes, letters of agreement, minutes of consultations, contracts, statements of work, proposals, presentations, decks, question period notes, briefing notes, information guides, work plans, brochures, Memoranda to Cabinet and Treasury Board Submissions
Record Number: PS CSCCB 11
Bank Number: PSU 914

Special Offender Populations

Description: Information on sub-groups of offenders identifiable on the basis of age, gender, race, offence or special needs.
Document Types: Memoranda, emails, correspondence, research studies, research summaries, user reports, overviews and corrections and conditional release statistical overview.
Record Number: PS CSCCB 12

Emergency Management

Public Safety Canada works to protect Canada and Canadians by exercising national leadership in emergency management and setting a clear direction for emergency management for the Government of Canada, pursuant to the Emergency Management Act of 2007. Using a risk-based approach, and working closely with federal institutions, provinces, territories, the first responder community, the private sector, non-government organizations and international counterparts to address all hazards (natural, technological and human-induced), this Program contributes to a safe and resilient Canada through policy and program development, stakeholder outreach, and coordination across the four functions of emergency management - prevention/mitigation, preparedness, response and recovery.

The Program conducts and coordinates research, risk assessment, long term policy development and planning to strengthen its coherence and its contribution to national EM leadership; administers exercises and training; coordinates and monitors the federal government's capacity to manage and respond to whole-of-government emergencies; provides support to provinces and territories to enhance their capacities; and promotes improved standardization and a culture of continual improvement through the collection, analysis and utilization of lessons learned and best practices. The Program also promotes public awareness of emergency management to Canadians and businesses directly through outreach and various emergency management fora.

Emergency Management Policy

Description: Information on the analysis, development and implementation of emergency management legislation and policy at the national, federal and international levels in support of a comprehensive emergency management system in Canada.
Document Types: Legislation, policies, memoranda, briefing notes, Treasury Board submissions, Question Period cards, presentations, speeches, contracts, statements of work, records of decision, agendas, questions and answers, terms of reference, budgets, hospitality claims, fact/information sheets, ministerial correspondence, reports, invitations, pamphlets, Letters of Agreement, calendars, proposals, speaking notes, organizational descriptions and membership lists (including the Emergency Management Strategy for Canada).
Record Number: PS EMPB 12

Federal/Provincial/Territorial Outreach and Stakeholder Engagement

Description: The Federal/Provincial/Territorial Emergency Management governance bodies build community resilience through the four interdependent components in emergency management (i.e., prevention/mitigation, preparedness, response and recovery), and provide guidance and direction on horizontal initiatives and priorities. The governance bodies include various federal committees and a number of intergovernmental bodies with Provinces/Territories (e.g. Ministers, Deputy Ministers, Senior Officials Responsible for Emergency Management, working-level). In addition, Canada's Platform for Disaster Risk Reduction (DRR) was created in 2009 to facilitate a national discussion on DRR, strengthen capacity building and enhance multi-stakeholder engagement at all levels.
Document Types: Memoranda, briefing notes and books, Question Period notes, reports, plans, presentations, evaluations, agreements, procedures, policies, strategies, maps, emails, lists, agendas, records of decisions, letters, contracts, requests for proposals and press releases.
Record Number: PS EMPB 09

Emergency Management Exemplary Service Award

Description: Records pertaining to the establishment of an Exemplary Management Service Award, as announced by Federal/Provincial/Territorial Ministers responsible for Emergency Management in 2012
Document Types: Briefing notes, presentations, contact lists, nomination forms, procedures, recommendations, selection criteria, and terms of reference.
Record Number: PS EMPB 01

Emergency Prevention/Mitigation

This sub-program provides federal and national leadership concerning prevention/mitigation, which aims to proactively protect lives, property, the environment, communities and the economy from disasters/emergencies, and to avoid or reduce losses and damages when they do occur. It supports efforts at the federal, provincial, territorial and municipal levels that reinforce the capacity of Canada and its institutions to prevent and mitigate all hazards to the safety and security of Canadians, by leveraging new and existing government programming. This sub-program supports cost-shared financial investments with provinces and territories with the aim of preventing or mitigating the risk of hazards and the impacts of future disasters. The sub-program facilitates risk identification, assessments and risk prioritization within the federal community and within federal, provincial and territorial fora for the purposes of informing responsible risk management and the efficient use of program resources. In addition, the sub-program engages other stakeholders to assist in the identification and prevention/mitigation of disaster risk, and develops strategies and programs geared towards enhancing the knowledge, awareness and capacity for coherent action at all levels. This sub-program also includes the National Search and Rescue Secretariat (NSS) which is responsible for the management and coordination of the National Search and Rescue Program (NSP) and ensures best use is made of search and rescue partners' diverse resources and capabilities, particularly in the area of prevention programming.

National Disaster Mitigation Program (NDMP)

Description: The NDMP is a contribution program which focuses on flood prevention and mitigation projects. Provinces and territories are the eligible recipients of this program. Records may include project proposals and other related documents such as flood maps, flood models, and risk assessment information.
Document Types: Proposals, evaluation criteria, memoranda, Terms and Conditions, program guidelines, emails, letters and correspondence, guides, forms, presentations, reports, terms of reference, news releases, and agreements.
Record Number: PS EMPB 14

National Search and Rescue (SAR) Program

Description: The horizontal collaboration of federal departments, provincial/territorial governments and volunteer organizations working collectively to enhance Search and Rescue in Canada.
Note: Transferred to Public Safety from the Department of National Defence (DND) in July 2015. While in DND's information holdings, it was referred to as: CoR: 1.6 PAA: 2.2, Record Number: DND ADO 274
Document Types: National SAR Program strategic directions, annual priorities, coordination centres, planning directives and program plans. Policies, guidelines, standards, statistical information and trend analysis, reports. Memorandum of Understanding and Agreements between partners for funding programs and program elements such as COSPAS-SARSAT, prevention, communications, knowledge management and lessons learned. These files may contain material in the following formats: written format such as Microsoft Word, Excel, PowerPoint and PDFs, and in the case of lessons learned in databases which can be selectively accessed.
Record Number: PS EMPB 18

Emergency Preparedness

This sub-program promotes preparedness for emergencies in Canada by supporting the ability of federal institutions and other stakeholders to plan for incidents on an all-hazards basis. It also provides guidance and strategic direction for exercises and training, encourages public awareness, and facilitates interoperability to enhance the manner in which information is shared. This sub-program features the development of all-hazards plans that engage the whole community in managing the life cycle of a potential emergency. This includes maintaining 24/7 situational awareness and early warning; identifying and evaluating risk; developing contingency plans for major events and all-hazard event management; and providing decision-makers with required information in order to better plan and prepare to reduce the vulnerability of people, property, the environment and the economy. The sub-program also leads the management of the Continuity of Constitutional Government program, supporting the three branches of the Constitutional Government of Canada to develop and implement procedures allowing essential functions of government to continue in the event of a large-scale emergency affecting the National Capital Region. As a complement, the sub-program provides guidance to federal institutions in the development of business continuity plans to ensure the sustainability of essential federal services in the event of disruptions to federal entities' infrastructure and other critical resources. It also assesses and ensures conformity of these plans with standards set out in various legislative and policy instruments.

The National Exercise program, which is also included as part of this sub-program, enhances the all-hazards capability to manage emergencies across the country by providing training and learning opportunities for government and members of the emergency management community, as well as opportunities to examine the collective response to emergencies through multi-jurisdictional exercises. Moreover, the Continuous Improvement of Federal Event Response (CIFER) enhances preparedness through improved sharing, tracking, implementing, and reporting on lessons learned and best practices within the federal community.

Business Continuity Planning Program

Description: Federal Government institutions through policy and legislative applications are required to develop plans for the continued delivery of government services during times of emergency. This program provides the necessary tools, information and guidance for Federal Government institutions to address their specialized needs in the preparation, maintenance, testing and implementation of their Departmental BCP plans. The Business Continuity Planning Program (BCPP) also conducts evaluations activities in line with expectations set out in the Emergency Management Act (2007) and the Policy on Government Security (2009) for the continued availability of a government service whose compromise in terms of availability, delivery and/or integrity would result in a high degree of injury to the health, safety, security or economic well-being of Canadians or the effective functioning of the Government of Canada.
Document Types: Briefing notes, memoranda, assessments, contracts, emails, forms, guides, invitations, legacy documents, agendas, organizational descriptions, plans, policies and procedures, presentations, reference materials, reports and surveys.
Record Number: PS EMPB 03

Canadian Emergency Management College

Description: Records include material related to the administration of course delivery in emergency management training. The information may include material related to the development and delivery of emergency management courses, records relating to contracts in support of course delivery and related to conference and committee information to share emergency management developments.
Document Types: Reports, contracts, e-mails, memoranda, letters, statements of work, evaluation criteria, procedures, policies, standard course training applications, medical evaluation forms, course evaluation feedback forms and online course registration forms.
Note: The College ceased the delivery of programming to provincial/territorial and municipal emergency managers and first responders effective April 2012, with the facility itself closing in December 2012.
Record Number: PS EMPB 04

Continuity of Constitutional Government

Description: Information on the development and maintenance of the Continuity of Constitutional Government Emergency Response and Recovery Plan (CERRP).The CERRP supports the three branches of the Constitutional Government of Canada to develop and implement procedures allowing essential functions of government to continue in the event of a large-scale emergency affecting the National Capital Region.
Document Types: Briefing notes, charts, contracts, correspondence, forms, guides, legacy documents, agendas, organizational descriptions, plans, presentations and reports.
Record Number: PS EMPB 08

Continuity of Government Business Technology Systems

Description: Information on the development and implementation of an integrated technology system led by Public Safety Canada. The goal is to create tools to enable all federal institutions to efficiently and effectively design emergency management and business continuity plans and reports for various authorities and other interested parties. Initial focus is on specific continuity of government elements as the foundation of a broader vision.
Document Types: Briefing notes, memoranda, records of decision, status reports, presentations, policies and procedures.
Record Number: PS EMPB 07

Response and Interoperability

Description: Information that supports policy and program initiatives related to emergency response and public safety communications interoperability, which help prevent/mitigate, prepare for, respond to and recover from natural disasters, man-made crises, terrorism and criminal acts. The key files and activities include the National Public Alerting System (NAPS) initiative and the Public Safety Broadband Network (PSBN) initiative. Next Generation 9-1-1 services and other emergency communications issues are also addressed. This information is used to monitor and assess public safety risks and challenges, develop and recommend policies and plans, as well as create opportunities to build a safer and more resilient Canada.
Document Types: Strategies, plans, policies, procedures, reports, memoranda, briefing notes and books, contracts, statements of work, organizational descriptions, emails, budgets, agendas, presentations and speeches.
Record Number: PS EMPB 10

Emergency Management Planning

Description: Federal Government institutions have responsibilities under the Emergency Management Act (2007) to identify risks that are within or related to their mandate, and to prepare emergency management plans in respect of those risks. In addition, the Emergency Management Act (2007) and the Policy on Government Security (2009) sets out business continuity planning (BCP) expectations for departments to ensure the continued availability of government services whose compromise in terms of availability, delivery and/or integrity would result in a high degree of injury to the health, safety, security or economic well-being of Canadians or the effective functioning of the Government of Canada. This program provides the necessary tools, information and guidance for Federal Government institutions to effectively develop their emergency management plans and Business Continuity Plans as well as related documents. This program also analyses and evaluates emergency management plans prepared by Federal Government institutions based on the approach set-out by the Emergency Management Planning Guide 2010-2011.
Document Types: Assessments, briefing notes, charts, collection of federal emergency management plans, contracts, correspondence, memoranda, methodology, procedures, policies, invitations, presentations, and reports.
Format: Video
Record Number: PS EMPB 11

National Exercise Program

Description: Information on the delivery of comprehensive whole-of-government exercises and lessons learned addressing all-hazards which contribute to the continuous improvement of emergency response and management in prevention and mitigation, response, recovery, and preparedness.
Document Types: Briefing notes, memoranda, charts, contracts, invitations, emails, reports, budgets, agendas, presentations, speeches, organizational descriptions, staffing notices, evaluations, plans, policies and procedures.
Record Number: PS EMPB 03

International Association of Fire Fighters (IAFF)

Description: A contribution program funded by Public Safety Canada to the International Association of Fire Fighters to implement a training initiative in Canada for firefighters and other first responders to help ensure that they can safely and effectively respond to hazardous material (HazMat) emergencies.
Document Types: Proposals, evaluation criteria, memoranda, Terms and Conditions, program guidelines, emails, letters and correspondence, guides, forms, presentations, reports, terms of reference, news releases, and agreements.
Record Number: PS EMPB 15

Emergency Response

This sub-program leads and coordinates the support to partners across all regions and the delivery of an all-hazard integrated federal response for events that threaten the safety and security of Canadians, or the integrity of Canada's critical infrastructure. It provides 24/7 watch and early warning, as well as strategic-level response coordination on behalf of the Government of Canada in support of partner mandates. The program provides definitive national-level situational awareness (e.g. Notifications, Situation Reports, intelligence products, briefings) to partners and senior decision makers, and to senior officials, provincial governments and/or the private sector. It monitors whole-of-government response capability; plans for and coordinates the federal response to events affecting the national interest; develops recommendations for the deployment and utilization of federal resources; and actions requests for response assistance from federal or provincial/territorial authorities. Working with the provinces, territories and international partners, the program supports the DM and ADM communities when responding to events by providing them with information on evolving events, a mechanism for the implementation of their direction, and identifying issues that need their engagement for resolution. The program contributes to the efficient use of Government of Canada strategic assets, and when offered, the resources of provincial and territorial governments. This program also coordinates regional offices to support provincial and territorial partners in addressing emergencies.

Emergency Management Operations

Description: Information on Government of Canada operational emergency response capabilities and programs including information pertaining to the Federal Emergency Response Plan, the National Emergency Response System, and the Government Operations Centre (GOC). On behalf of the Government of Canada, the GOC leads and supports response coordination of events affecting the national interest. It is an interdepartmental response-focused asset of the Government of Canada working in support of deputy heads, departments and agencies at the national (strategic) whole-of-government level. It brings all partners into a common environment to harmonize collective actions and abilities into efficient analysis and action. It provides definitive national-level situational awareness to partners and to senior decision makers; provides 24/7 watch and early warning for government and in support of partners' mandates; ensures whole-of-government response capability; ensures efficient use of Government of Canada strategic assets, and when offered, the resources of provincial/territorial governments; is a key asset for deputy minister and assistant deputy minister communities, providing them with a mechanism for implementation of their direction.
Document Types: Memoranda, briefing notes and books, Question Period notes, reports, plans, presentations, evaluations, agreements, procedures, policies, maps, emails, lists, agendas, records of decision, letters, contracts and requests for proposals.
Record Number: PS EMPB 05

Emergency Recovery

This sub-program serves to support the rapid and effective recovery of Canadians and communities from disasters. It includes the provision of financial assistance to Provinces and Territories, upon request, through programs, such as the Disaster Financial Assistance Arrangements for recovery from large scale disasters. In recognition of the inter-connectedness between the functions of emergency management, the initial phases of post-event recovery are integrated into event management planning to foster smoother transition from response to recovery, and the inclusion of disaster mitigation is encouraged during recovery in order to reduce the occurrence and impact of future risk and disasters.

The goal of this sub-program is to provide the leadership and direction at all levels, so that those individuals, businesses and communities impacted by disaster have the resources and support needed to fully recover. Efforts focus on not only rebuilding communities that are safer and more resilient, but also on pre-disaster recovery planning, which is intended to better enable those individuals and communities to more rapidly access the necessary resources needed to begin rebuilding lives and communities. At the federal level, the sub-program works with other government departments to foster consistency, coherence and alignment between federal disaster support and assistance to provinces, territories and other stakeholders.

Disaster Financial Assistance Arrangements

Description: The purpose of the Disaster Financial Assistance Arrangements (DFAA) is to assist provinces and territories with the costs of dealing with a natural disaster, such as a flood or storm, where those costs would otherwise place a significant burden on the provincial or territorial economy and would exceed what they might reasonably be expected to fully bear on their own.
Note: New Guidelines for the DFAA came into effect on January 1, 2008 and apply to natural disasters which occur on or after that date. The previous Guidelines still apply for events which occurred on or prior to December 31, 2007, and for which Public Safety Canada is currently working with provinces and territories on finalizing payments.
Document Types: Orders in Council, briefing notes, Memoranda to Cabinet, ministerial correspondence, presentations, news releases, emails, voice recordings, questions and answers, Question Period Notes, Parliamentary questions, guidelines, reference materials, Terms and Conditions, charts, reports, budgets, audit reports, speaking notes, Treasury Board submissions.
Record Number: PS EMPB 17

Lac-Mégantic

Description: A contribution program for the provision of financial assistance to the Province of Québec for response, recovery and decontamination costs following the train derailment in Lac-Mégantic, Quebec on July 6, 2013.
Document Types: Proposals, evaluation criteria, memoranda, Terms and Conditions, program guidelines, emails, letters and correspondence, guides, forms, presentations, reports, terms of reference, news releases, and agreements.
Record Number: PS EMPB 16

Heavy Urban Search and Rescue (HUSAR) Program

Description: A grants and contributions program that provides annual federal funding to provinces with the objective of strengthening their respective HUSAR capabilities by providing funding for specific HUSAR projects.
Document Types: Memoranda to Cabinet, Treasury Board submissions, program guidelines, Terms and Conditions, proposals, evaluation criteria, forms, presentations, reports, terms of reference, news releases, emails, briefing notes, guides, letters and correspondence, speaking notes, and agreements.
Record Number: PS EMPB 19

Emergency Management Volunteers

Description: Information on exploring the creation of a national emergency management (EM) volunteer entity in Canada. EM is a shared responsibility among levels of government, advancing the role of EM volunteers is a shared Federal/Provincial/Territorial (F/P/T) initiative. The role and initiative of volunteers in the overall EM system in Canada is being considered as part of Senior Officials Responsible for Emergency Management (SOREM)'s development of an EMS Action Plan.
Document Types: Briefing notes, memoranda, charts, contracts, invitations, emails, reports, budgets, agendas, presentations, speeches, evaluations, plans, policies and procedures.
Record Number: PS EMPB 20

Residential Flood Insurance

Description: Information on advancing the development of a national approach to residential flood insurance, in collaboration with other government departments, provinces, territories, municipalities and industry. This may include analysis related to flood mapping, modelling, land-use planning, building codes, flood defences, behavioural economics and alternative financing (e.g. financial risk pooling, catastrophic loss bonds and insurance).
Document Types: Briefing notes, invitations, emails, reports, budgets, agendas, presentations, speeches, terms of reference, charts, letters and correspondence, and plans.
Record Number: PS EMPB 21

Internal Services

Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Acquisitions; Communications Services; Financial Management; Human Resources Management; Information Management; Information Technology; Legal Services; Management and Oversight Services; Material; Real Property; Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

For more information on each Internal Service’s group as well as their related Standard Classes of Records and Standard Personal Information Banks, visit Treasury Board of Canada Secretariat’s Internal Services Page.

Classes of Personal Information

Public Safety 2.0 Ideas Campaign

Public Safety Canada implemented the Ideas Campaign to promote departmental dialogue and harness employees' suggestions to improve and transform the way the department does business. Personal information was limited to names collected from all employees of Public Safety who submitted ideas during the campaign. This information was used for statistical and evaluation purposes, as well as to keep employees engaged and informed as their ideas are implemented.

Manuals

Additional Information

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The Government of Canada encourages the release of information through requests outside of the ATIP process. Contact us for general enquiries and for additional information of Public Safety Canada's programs and activities. You may wish to consult Public Safety Canada's completed Access to Information summaries to request previously disclosed Access to Information requests informally, and Open Government for information about the Government of Canada.

Reading Room

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