NDMP Application Form Instructions

Table of contents

Section A

A) Applicant Contact Information

Provincial and Territorial (P/T) governments are the sole eligible recipients. However, recipients may collaborate with, and redistribute funding to the following eligible entities:

Federal entities, including Crown corporations, are not eligible recipients.

If the proposed project is a submission for two or more jurisdictions, one P/T would be the recipient for the funding, with the other(s) identified as project partners.

(NDMP Terms and Conditions, 5. Eligible Recipients)

A)i) Province/Territory (P/T)

Enter the P/T's contact information. This information is used to identify the contact information of the individual(s) who is representing the province or territory for this proposed NDMP project.

(NDMP Program Guidelines, 4.3)

A)ii) Original Applicant(s) (i.e. “the entity(ies), if applicable)

This information identifies the “original” applicant(s), if applicable. (i.e. the group who submitted their NDMP proposal to their P/T Emergency Management Organization)

The information entered into this section (A) ii) also identifies the “entities” for this proposed project. “Entities” must be identified in order to be able to receive redistributed NDMP funds from its province or territory - these must be all be identified in the Budget Template, D)1.). Note: Private sector businesses in territories will be cost-shared at 50%.

If the project proposal is filled-in by the province or territory itself, leave this section blank. (i.e. this is a P/T led project, and no “entities” are identified for redistribution of NDMP funds for this proposed project).

(NDMP Program Guidelines, 4.3)

Section B

B)8) Note: Each project stream has different requirements and merit criteria

NDMP funds may be provided for the following types of mitigation projects:

(NDMP Program Guidelines, 2.2)

Project proposals are assessed and given an overall score. Project proposals are then compared with other project proposals in the same project stream (e.g. Stream 1 projects are only compared to other Stream 1 projects).

(NDMP Program Guidelines, 4.3)

B)8) Stream 1: Risk Assessment(s)

Information/Document(s) required for Merit Criteria Assessment:

(NDMP Program Guidelines, 4.2)

B)8) Stream 2: Flood Mapping

To be eligible for funding under Stream 2, NDMP applicants must demonstrate that they have completed a risk assessment and complete the Risk Assessment Information Template (RAIT) for the geographic area of their proposal.

Information/Document(s) Required for Merit Criteria Assessment:

(NDMP Program Guidelines, 4.2)

B)8) Stream 3: Mitigation Planning

To be eligible for funding under Stream 3, NDMP applicants must:

Information/Document(s) Required for Merit Criteria Assessment:

(NDMP Program Guidelines, 4.2)

B)8) Stream 4A: Investment in Small Scale Structural Mitigation

To be eligible for funding under Stream 4, NDMP applicants must:

Information/Document(s) Required for Merit Criteria Assessment

(NDMP Program Guidelines, 4.2)

B)8) Stream 4B: Investment in Non-Structural Mitigation

Under certain conditions, P/Ts may submit non-structural projects for Stream 4 funding without having met the requirements of Streams 1 to 3. To apply directly for Stream 4 funding, projects must demonstrate that failure to meet the requirements of Streams 1 to 3 have little or no impact on non-structural projects. Examples of potential projects that can be submitted directly for Stream 4 funding are: communication projects focusing on education regarding general flood mitigation; development of databases for the collection and analysis of flood data; and building community partnerships.

(NDMP Program Guidelines, 4.2)

B)9) Project Title

Enter the title of the proposed NDMP project (i.e. “Risk Assessment – Port Hawkesbury, Nova Scotia”). Always use the same title when referring to this project proposal.

(NDMP Program Guidelines, 4.3)

B)12)a) Provide a brief description of your proposed project.

Describe what you are proposing to do; why this activity is being proposed; and how it will be implemented.

(NDMP Program Guidelines, 4.3)

The project must be specifically focused on the priorities of the NDMP set by the Government of Canada. The description should highlight how the proposed project is targeting flood related high-risk communities and/or flood mapping.

(NDMP Terms and Conditions, 11.3.a.)

B)12)b) Describe how this project addresses one or more high risk communities and/or a flood mapping activity.

(NDMP Program Guidelines, 4.3)

B)13)a) How will this project benefit the defined geographical area and the surrounding communities?

Identify all of the ways that this proposed project will provide a benefit for the geographic area that is within its 'reach', including the communities that are within that geographic area and adjacent to it.

(NDMP Program Guidelines, 4.3)

B)13)b) Identify all communities that: were informed of this project; AND/OR were engaged in relation to this project; AND/OR will be affected by/or benefit from this project; AND/OR has committed support to this project. Check off the box(es) that apply for each community.

Check off only the box(es) that apply for that community at the time of the proposal. For those that were not informed, please see c) below. 

Include the population of each community identified.

First Nations communities that might be affected by the proposed project must be contacted and informed of the proposed project. The applicant must also obtain the following information from each of those First Nations communities:

(NDMP Program Guidelines, 4.3)

B)13)c) Were all surrounding communities informed of this project proposal?

Check either “yes” or “no”.

If no was checked, provide the name of the community and an explanation for your answer in the text box (i.e. Why was information not shared? Where there any obstacles that prevented the sharing of information? Will the information be shared in the future?).

(NDMP Program Guidelines, 4.3)

B)14)a) How will this project contribute to the following? Reducing impacts of disasters on Canadians?

List the clear objective(s) of the project with respect to reducing the impacts of disasters on Canadians.

(NDMP Program Guidelines, 4.3)

B)14)b) How will this project contribute to the following? Reducing disaster related financial liabilities for all levels of government?

How will this project reduce financial liabilities for all levels of government (i.e. potential recovery costs for DFAA, P/T and municipal costs)?

(NDMP Program Guidelines, 4.3)

B)14)c) How will this project contribute to the following? Reducing risk, developing capacity and/or enhancing resilience?

How does this project reduce one or more risk(s)? How does it help the community develop its capacity (i.e. knowledge/awareness, skills, training, preparedness, resilience, etc.)? How does the project make the community and surrounding area more capable of withstanding one or more hazard events?

(NDMP Program Guidelines, 4.3)

B)15)a) Provide your prioritized list of all proposed projects (e.g. #1 equals the highest priority project, #2 equals the second highest priority, etc.)

This list is to be filled out by the P/T. Provide the complete list, in order of priority, of all the NDMP projects that are in the same stream as this proposed project, for this NDMP submission cycle.

(NDMP Program Guidelines, 4.3)

B)15)b) Indicate the priority ranking of this proposed project.

This is to be filled out by the P/T. Provide the priority number of this project proposal - the priority number should match the number in the priority list in B)15)a).

(NDMP Program Guidelines, 4.3)

B)18)a) Identify any project implementation risks that may impact your ability to deliver the project as planned/scheduled.

The applicant indicates any/all possible impediments to consider that could impact the implementing of the project, such as weather, procurement, staff, equipment, labour issues, political issues, etc.

(NDMP Program Guidelines, 4.3)

B)18)b) Outline the mitigation measures that you will take to minimize and/or address your project's implementation risks.

The applicant identifies the ways that it will mitigate the project implementation risks noted in (a). Consider contingency plans, alternate methods for completing work activities, re-prioritization of work activities, etc.

(NDMP Program Guidelines, 4.3)

B)19) Monitoring and Performance Management

The applicant must describe how this project will be monitored and managed (i.e. how will you remain aware of the work activities taking place and their progress or lack thereof).

Consider cash flow reports, work/activity progress reports, reviewing project timelines, addressing needs for resources, procurement plan and roll out, etc.

(NDMP Program Guidelines, 4.3)

The applicant must monitor the progress of all of their respective projects and report on their status in accordance with their respective contribution agreement(s). These reports must be submitted to the appropriate PS Regional Office, and outline the results achieved for each project funded under the NDMP. The report should include, for example, project titles, completion dates, related costs, project outcomes, any change in project risk, explanations and comments.

Provincial/territorial reports must be received by Public Safety Canada for approval in accordance with the project's contribution agreement.

(NDMP Program Guidelines, 3.7)

B)20)b) What will the (lead) province or territory do to address official languages requirements for linguistic minorities, as per the Official Languages Act, with respect to this project?

The applicant must describe how the needs of the official language minority community/ies will be addressed. If there are none to be considered, outline it in this section.

(NDMP Program Guidelines, 4.3)

Project Attestations (questions 21-25)

The applicant must agree to these program conditions (by checking the “I agree” box) for the project proposal to meet the NDMP's eligibility requirements and Terms and Conditions.

(NDMP Program Guidelines, 4.3)

B)25) Does your proposed project meet this description?

Only project proposals that have checked “yes” for this question are considered eligible for NDMP funding.

(NDMP Program Guidelines, 4.3)

Section C: Additional Required Information for Each NDMP Stream (1-4)

C) Additional Required Information for Each NDMP Stream (1-4)

Applicant must only provide answers for the Stream that was checked in Part B, question #8 (NDMP Program Guidelines, 4.3)

Required Outputs for each Stream:

Stream 1: All Stream 1 projects must provide PS with a completed NDMP risk assessment information template after project completion.

Stream 2: NDMP-funded flood maps must be compliant with relevant Treasury Board standards and guidelines (for reference, see: http://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=16553 );

Stream 3: All Stream 3 projects must produce a comprehensive mitigation plan and provide it to PS upon completion.

Stream 4: All Stream 4 projects must provide a project report to PS upon completion of the project.

(NDMP Program Guidelines, Section VI)

Stream 1: Risk Assessment(s)

1)A) The applicant must outline the methodology(ies) proposed to complete each of the following elements: (Please provide an answer for each requirement [a-g]).

The applicant must identify and briefly describe the methodology(ies) that will be used to complete each of the elements (a-g).

(NDMP Program Guidelines, 4.3)

Risk assessments will be assessed on the proposed methodology based on the capacity/capability of the community/region.

(NDMP Terms and Conditions, 11.3.b.)

1)B) Provide a rationale/justification for utilizing these methodologies, which may include reference to supporting documentation and information sources that assisted in the determination of the assessment methodology(ies)/process(es).

The applicant must explain why the methodologies noted in Part A were used (instead of other possible methodologies), and explain why these methodologies were the most appropriate for their particular set of circumstances.

(NDMP Program Guidelines, 4.3)

2)c) This project will respect the applicable guidelines, standards and/or methodologies of the province/territory in which it is being undertaken.

This attestation ensures that the applicant is aware of what must be produced and provided to Public Safety Canada as part of this project. It also helps ensure that the applicant understands that s/he should be following his/her P/T's applicable guidelines, standards and methodologies.

(NDMP Program Guidelines, 4.3)

Stream 2: Flood Mapping

1) Was a copy of your completed and up-to-date NDMP risk assessment information template (RAIT) covering the geographic area related to this proposed project provided to PS?

If the “yes, attached” box is checked, the applicant must attach a copy of the most recent, completed and up-to-date NDMP risk assessment information template(s) that are relevant to the project proposal (i.e. covering the geographic area(s) where this flood mapping activity will occur).

If the “no” box is checked, the proposed project is not eligible for NDMP funding, as the provision of a risk assessment information template is a requirement for Stream 2 projects.

(NDMP Program Guidelines, 4.3)

2) Provide a description/summary of your risk assessment findings.

The applicant should identify the top risks and hazards that are identified in the risk assessment(s) that is/are related to the area that is relevant to the proposed flood mapping activity, along with the probabilities and potential impacts of those top risks and hazards.

(NDMP Program Guidelines, 4.3)

3)a) Check all the activities that apply for this project

Check all of the boxes that describe the activities planned for this proposed project.

If “Other geospatial, mapping and modelling activities” is selected, the applicant must provide additional details in the “comments” section immediately below.

(NDMP Program Guidelines, 4.3)

3)b) Describe the final output(s) that will be created as a result of this project.

The applicant must clearly identify what output(s) will be produced as a result of this project (e.g. “a new 300-year flood map for the county of Nipissing”; “an updated flood map for the city of Edmonton and the surrounding area at the 100-year flood level”; “a report identifying the flood information that was acquired and an analysis of the data”; etc.).

(NDMP Program Guidelines, 4.3)

3)c) Identify and describe the methodology/ies that you will use for this project.

The applicant must identify what methodology/ies will be used to undertake this project, and provide a clear and brief description of each of those methodologies.

(NDMP Program Guidelines, 4.3)

4) Area Covered by Flood Mapping Activity (km2)

The applicant must enter the approximate number of square kilometers that will be covered by the proposed flood mapping activity.

(NDMP Program Guidelines, 4.3)

5) Please identify the watershed(s) where the project activity/ies will take place, and indicate the total square kilometers of the area(s) covered by the watershed(s).

The applicant must enter the name(s) of the watershed(s) where the proposed flood mapping activity(ies) will take place. Furthermore, the applicant must enter the estimated area (i.e. number of square kilometers) that is covered by each of the identified watersheds.

(NDMP Program Guidelines, 4.3)

6) What type of flood mapping will this project be undertaking?

The applicant must check all boxes that apply.

Boxes that have been checked should align with the proposed project's description (provided in Part B, question 12)a).

If the “not applicable” box is checked, the applicant must provide details in the “Comments” section to briefly clarify the proposed project.

(NDMP Program Guidelines, 4.3)

7) How does this project address the impacts of climate change?

The applicant must explain how climate change impacts (past, present and future) have been considered as part of this proposed project.

(NDMP Program Guidelines, 4.3)

8) Have copies of all existing flood maps that cover some or all parts of the area related to this project proposal been provided to Public Safety Canada?

If the “yes, attached” box is checked, the applicant must attach a copy(ies) of the most recent, completed and up-to-date flood maps that are relevant to the project proposal (i.e. covering the geographic area(s) where this flood mapping activity will occur).

If the “no” box is checked, the proposed project is not eligible for NDMP funding, as the provision of all existing relevant flood maps is a requirement for Stream 2 projects.

(NDMP Program Guidelines, 4.3)

9) IF YES, provide a description/summary of these existing flood maps (year developed, what changes have since occurred, map format, quality, etc.).

The applicant must provide a brief description of the existing flood maps (e.g. their age(s), the area covered by each map, quality of each map, weaknesses, etc.).

(NDMP Program Guidelines, 4.3)

10) Describe how the information in your Risk Assessment(s) and flood map(s) provide(s) a rationale/justification for implementing this project.

The applicant must describe how the information gained from the risk assessment(s) and previous flood map(s) support the proposed flood mapping activity.

(NDMP Program Guidelines, 4.3)

11)d) This project will respect the applicable guidelines, standards and/or methodologies of the province/territory in which it is being undertaken.

This attestation ensures that the applicant is aware of what must be produced and provided to Public Safety Canada as part of this project. It also helps ensure that the applicant understands that s/he should be following his/her P/T's applicable guidelines, standards and methodologies.

(NDMP Program Guidelines, 4.3)

Stream 3: Mitigation Planning

1) Was a copy of your completed and up-to-date NDMP risk assessment information template (RAIT) covering the geographic area related to this proposed project provided to PS?

If the “yes, attached” box is checked, the applicant must attach a copy of the most recent, completed and up-to-date NDMP risk assessment information template(s) that are relevant to the project proposal (i.e. covering the geographic area(s) where this flood mapping activity will occur).

If the “no” box is checked, the proposed project is not eligible for NDMP funding, as the provision of a risk assessment information template is a requirement for Stream 3 projects.

(NDMP Program Guidelines, 4.3)

2) Provide a description/summary of your risk assessment findings.

The applicant should identify the top risks and hazards that are identified in the risk assessment(s) that is/are related to the area that is relevant to the proposed flood mapping activity, along with the probabilities and potential impacts of those top risks and hazards.

(NDMP Program Guidelines, 4.3)

3)a) Were copies of all current maps provided?

If the “yes, attached” box is checked, the applicant must attach a copy of the most recent, completed and valid flood maps that are relevant to the project proposal (i.e. covering the geographic area(s) which this mitigation planning activity will address).

If the “no” box is checked, the proposed project is not eligible for NDMP funding, as the provision of all relevant flood maps is a requirement for Stream 3 projects.

(NDMP Program Guidelines, 4.3)

3)b) Provide a description/summary of your current map(s).

The applicant must provide a brief description of these relevant flood maps (e.g. their age(s), the area covered by each map, quality of each map, weaknesses, etc.).

(NDMP Program Guidelines, 4.3)

4) Describe how the information in your risk assessment(s) and flood map(s) provide(s) a rationale/justification for completing this mitigation activity.

The applicant must describe how the information gained from the risk assessment(s) and previous flood map(s) support the proposed mitigation planning activity.

(NDMP Program Guidelines, 4.3)

5)b) This project will respect the applicable guidelines, standards and/or methodologies of the province/territory in which it is being undertaken.

This attestation ensures that the applicant is aware of what must be produced and provided to Public Safety Canada as part of this project. It also helps ensure that the applicant understands the requirement to follow applicable P/T guidelines, standards and methodologies.

(NDMP Program Guidelines, 4.3)

Stream 4A: Investment in Small Scale Structural Mitigation

Small-scale structural mitigation projects will only be considered if it can be demonstrated that the proposed project cannot be funded under existing federal government programs. PS will work with other departments or agencies on screening proposed submissions to avoid potential funding exclusions and overlaps.

(NDMP Terms and Conditions, 12.1.c.)

Structural mitigation: Physical measures designed to mitigate the impact of hazards (e.g., channel improvement [construction of floodways and dykes], flow regulation [diversions, creating upstream storage], flood proofing measures [reinforcing or raising homes to minimize vulnerability to floods]).

(NDMP Terms and Conditions, 4. Definitions)

1) Was a copy of your completed and up-to-date NDMP risk assessment information template (RAIT) covering the geographic area related to this proposed project provided to PS?

If the “yes, attached” box is checked, the applicant must attach a copy of the most recent, completed and up-to-date NDMP risk assessment information template(s) that are relevant to the project proposal (i.e. covering the geographic area(s) where this flood mapping activity will occur).

If the “no” box is checked, the proposed project is not eligible for NDMP funding, as the provision of a risk assessment information template is a requirement for Stream 4A projects.

(NDMP Program Guidelines, 4.3)

2) Provide a description/summary of your risk assessment findings.

The applicant should identify the top risks and hazards that are identified in the risk assessment(s) that is/are related to the area that is relevant to the proposed mitigation activity, along with the probabilities and potential impacts of those top risks and hazards.

(NDMP Program Guidelines, 4.3)

3)a) Were copies of all relevant flood maps covering the geographic area related to this proposed project provided to Public Safety Canada?

If the “yes, attached” box is checked, the applicant must attach a copy of the most recent, completed and valid flood maps that are relevant to the project proposal (i.e. covering the geographic area(s) which this mitigation planning activity will address).

If the “no” box is checked, the proposed project is not eligible for NDMP funding, as the provision of all relevant flood maps is a requirement for Stream 4A projects.

(NDMP Program Guidelines, 4.3)

3)b) Provide a description/summary of your current map(s).

The applicant must provide a brief description of the relevant flood maps that have been submitted as part of this proposed project (e.g. their age(s), the area covered by each map, quality of each map, weaknesses, key information, etc.).

(NDMP Program Guidelines, 4.3)

4)a) Was a copy of your Mitigation Plan provided to Public Safety Canada?

If the “yes, attached” box is checked, the applicant must attach a copy of the most recent, completed and mitigation plan that is relevant to the project proposal (i.e. covering the geographic area(s) that is relevant to this mitigation project).

If the “no” box is checked, the proposed project is not eligible for NDMP funding, as applicants are required to demonstrate that they have completed a mitigation plan for STREAM 4 small scale structural projects.

(NDMP Program Guidelines, 4.3)

4)b) How does the proposed mitigation project align with the goals, objectives and key activities identified in the mitigation plan?

The applicant's mitigation plan that is relevant to this planned mitigation project should have clearly identified and outlined its goals, objectives, and key activities.

The applicant must describe how the planned project aligns with each of the goals, objectives and key activities (e.g. how does this project support the stated goals in the mitigation plan? How does this project help to meet some or all of the stated objectives? Is this project one of the stated key activities in the mitigation plan? Does this project help to achieve one or more of the stated key activities in the mitigation plan?).

(NDMP Program Guidelines, 4.3)

5) Identify the communities/regions that may be impacted as a result of this mitigation project.

Before undertaking this planned mitigation project, especially a structural project, the applicant must consider the implications of completing that project (see question 8) of the form).

A mitigation project can have “downstream” effects impacting other surrounding areas and communities, and these effects may also be experienced a long distance away from the project (e.g. a dam can divert water in one place and cause flooding in another place much further downstream).
For this question, the applicant must identify all communities that have identified as being potentially impacted by this project. The applicant's prior research/analysis related to identifying the potential impact(s) of this project must support the identification of these communities.

(NDMP Program Guidelines, 4.3)

6) Describe the potential impacts of the mitigation project on these neighbouring communities/regions.

The applicant must identify the potential impacts for each community identified in question 5 of the form.

(NDMP Program Guidelines, 4.3)

7) How were the potential impacts of this proposed mitigation project identified?

The applicant must outline how research was done for this project and its potential impact(s) on the surrounding community(ies) once it is completed (e.g. modelling; consulting; hazard impact analysis, hazard and risk scenarios; hydrologic and/or hydraulic analyses; etc.).

(NDMP Program Guidelines, 4.3)

8) What is the estimated Return on Investment (ROI) (link) for this proposed mitigation project?

See Annex B (link: https://www.publicsafety.gc.ca/cnt/mrgnc-mngmnt/dsstr-prvntn-mtgtn/ndmp/prgrm-gdlns-en.aspx#a35 ) in the NDMP guidelines for information on determining the estimated ROI for a mitigation project.

Provide the estimated ROI amount (only) for this question.

(NDMP Program Guidelines, 4.3)

9) Explain how you determined this estimated ROI.

The applicant must explain explicitly how the ROI was calculated (show your work).

(NDMP Program Guidelines, 4.3)

10) What will be the final output(s)/product(s) of this mitigation project?

The applicant must clearly state what the project will produce in the end (e.g. “new building codes”; “berms to re-enforce the river bank”; “Public Awareness Plan and key messages”, etc.).

(NDMP Program Guidelines, 4.3)

11)b) This project will respect the applicable guidelines, standards and/or methodologies of the province/territory in which it is being undertaken.

This attestation ensures that the applicant is aware of what must be produced and provided to Public Safety Canada as part of this project. It also helps ensure that the applicant understands the requirement to follow applicable P/T guidelines, standards and methodologies.

(NDMP Program Guidelines, 4.3)

Stream 4B: Investment in Non-Structural Mitigation

Non-structural mitigation: Non-physical measures that incorporate the measurement and assessment of the risk environment and contribute to comprehensive, proactive risk reduction investments (e.g., floodplain mapping, risk assessments; insurance incentives; public awareness programs; regulating land use (building codes and enforcement); acquiring property on the floodplain and relocating structures; and reusable equipment used to undertake flood mitigation).

(NDMP Terms and Conditions, 4. Definitions)

1) Was a copy of your completed and up-to-date NDMP risk assessment information template (RAIT) covering the geographic area related to this proposed project provided to PS?

If the “yes, attached” box is checked, the applicant must attach a copy of the most recent, completed and up-to-date NDMP risk assessment information template(s) that are relevant to the project proposal (i.e. covering the geographic area(s) where this flood mapping activity will occur).

(NDMP Program Guidelines, 4.3)

2) IF YES, provide a description/summary of your risk assessment findings. IF NO, provide justification that failure to meet the requirements of Stream 1 has little or no impact on the proposed project.

The applicant should identify the top risks and hazards that are identified in the risk assessment(s) that is/are related to the area that is relevant to the proposed mitigation activity, along with the probabilities and potential impacts of those top risks and hazards.

(NDMP Program Guidelines, 4.3)

3)a) Was a copy of all relevant flood maps covering the geographic area related to this proposed project provided to Public Safety Canada?

If the “yes, attached” box is checked, the applicant must attach a copy of the most recent, completed and valid flood maps that are relevant to the project proposal (i.e. covering the geographic area(s) which this mitigation planning activity will address).

(NDMP Program Guidelines, 4.3)

3)b) IF YES, provide a description/summary of your current map(s).
IF NO, provide justification that failure to meet the requirements of Stream 2 has little or no impact on the proposed project.

The applicant must provide a brief description of the relevant flood maps that have been submitted as part of this proposed project (e.g. their age(s), the area covered by each map, quality of each map, weaknesses, key information, etc.).

(NDMP Program Guidelines, 4.3)

4)a) Was a copy of your Mitigation Plan provided to Public Safety Canada?

If the “yes, attached” box is checked, the applicant must attach a copy of the most recent, completed mitigation plan that is relevant to the project proposal (i.e. covering the geographic area(s) that is relevant to this mitigation project).

(NDMP Program Guidelines, 4.3)

4)b) IF YES, how does the proposed mitigation project align with the goals, objectives and key activities identified in the mitigation plan?
IF NO, provide justification in the Comments that failure to meet the requirements of Stream 3 has little or no impact on the proposed project.

The applicant's mitigation plan that is relevant to this planned mitigation project should have clearly identified and outlined its goals, objectives, and key activities.

The applicant must describe how the planned project aligns with each of the goals, objectives and key activities (e.g. how does this project support the stated goals in the mitigation plan? How does this project help to meet some or all of the stated objectives? Is this project one of the stated key activities in the mitigation plan? Does this project help to achieve one or more of the stated key activities in the mitigation plan?).

(NDMP Program Guidelines, 4.3)

5) Identify the communities/regions that may be impacted as a result of this mitigation project.

Before undertaking this planned mitigation project, especially a structural project, the applicant must consider the implications of completing that project (see question 8) of the form).

A mitigation project can have “downstream” effects impacting other surrounding areas and communities, and these effects may also be experienced a long distance away from the project (e.g. a dam can divert water in one place and cause flooding in another place much further downstream).

For this question, the applicant must identify all communities that have identified as being potentially impacted by this project. The applicant's prior research/analysis related to identifying the potential impact(s) of this project must support the identification of these communities.

(NDMP Program Guidelines, 4.3)

6) Describe the potential impacts of the mitigation project on these neighbouring communities/regions.

The applicant must identify the potential impacts for each community identified in question 5 of the form.

(NDMP Program Guidelines, 4.3)

7) How were the potential impacts of this proposed mitigation project identified?

The applicant must outline how research for this project was done and its potential impact(s) on the surrounding community(ies) once it is completed (e.g. modelling; consulting; hazard impact analysis, hazard and risk scenarios; hydrologic and/or hydraulic analyses; etc.).

(NDMP Program Guidelines, 4.3)

8) What is the estimated Return on Investment (ROI) (link) for this proposed mitigation project?

See Annex B (link: https://www.publicsafety.gc.ca/cnt/mrgnc-mngmnt/dsstr-prvntn-mtgtn/ndmp/prgrm-gdlns-en.aspx#a35 ) in the NDMP guidelines for information on determining the estimated ROI for a mitigation project.
Provide the estimated ROI amount (only) for this question.

(NDMP Program Guidelines, 4.3)

9) Explain how you determined this estimated ROI.

The applicant must explain explicitly how the ROI was calculated (show your work).

(NDMP Program Guidelines, 4.3)

10) What will be the final output(s)/product(s) of this mitigation project?

The applicant must clearly state what the project will produce in the end (e.g. “new building codes”; “berms to re-enforce the river bank”; “Public Awareness Plan and key messages”, etc.).

(NDMP Program Guidelines, 4.3)

11)b) This project will respect the applicable guidelines, standards and/or methodologies of the province/territory in which it is being undertaken.

This attestation ensures that the applicant is aware of what must be produced and provided to Public Safety Canada as part of this project. It also helps ensure that the applicant understands the requirement to follow applicable P/T guidelines, standards and methodologies.

(NDMP Program Guidelines, 4.3)

Section D

Section D)1) Revenues Template

Approved projects will be required to provide a quarterly breakdown of their forecasted and actual revenues and expenses as part of their reporting.

Section D)1) Revenues Template - Non-Federal Government Funding and Other: In-Kind

On a case-by-case basis, PS may allow on-Reserve First Nations to utilize INAC mitigation funding to contribute to the P/T portion of the NDMP project. In these cases, the federal contribution, through INAC and NDMP, could be up to the maximum of 100% of the project cost.

The INAC portion must be reflected in the Non-Federal Government Funding and Other and will be divided at up to 50% with the Federal Government.

Section D)1) Eligible Expenses Template

Approved projects will be required to provide a quarterly breakdown of their forecasted and actual revenues and expenses as part of their reporting.

Section D)1) Eligible Expenses Template - Total Expenditures

The total Expenditures must match exactly the Total Funding inputted in the Revenues Template, as well as its contributor, for that fiscal year. Furthermore, contributions cannot be put towards a different fiscal year or go unused in the Revenues. Should there be a discrepancy, reevaluate the budgets before submitting the proposal.

Section D)2) Work Plan Template – Activities

Identify each work activity in each cell in this column (one work activity per row).

(NDMP Program Guidelines, 4.3)

Section D)2) Work Plan Template – Tasks

Identify the tasks that are related to this work activity.

(NDMP Program Guidelines, 4.3)

Section D)2) Work Plan Template - Deliverable(s)/Product(s)

Identify all of the deliverables and/or products that will be created as a result of completing this work activity (i.e. outputs).

(NDMP Program Guidelines, 4.3)

Section D)2) Work Plan Template – Resources

Identify the resources (e.g. people, materials, supplies, facilities, etc.) that are required to achieve and complete this work activity.

(NDMP Program Guidelines, 4.3)

Section D)2) Work Plan Template - Timelines (Start and End Dates)

Identify the Start Date and End Date of this work activity.

(NDMP Program Guidelines, 4.3)

Section D)2) Work Plan Template - Considerations/Comments

Identify any additional comments that will help describe this work activity, any potential impediments related to achieving this work activity, and/or any other instructions or clarifications.

(NDMP Program Guidelines, 4.3)

Section D)3) Stakeholder Template

The degree of involvement of the applicant, the level of support, including financial, of P/Ts, federal department and agencies, other stakeholders and partners relevant to the project, will be assessed for each proposal.

(NDMP Terms and Conditions, 11.3.a.)

Section D)3) Stakeholder Template - Name of Stakeholder

Enter the name of the stakeholder (person's first name and last name). If the stakeholder is a group, name the group.

(NDMP Program Guidelines, 4.3)

Section D)3) Stakeholder Template - Title, Organization

Enter the title and organization of this stakeholder, if applicable. You may also include a short description of the stakeholder.

(NDMP Program Guidelines, 4.3)

Section D)3) Stakeholder Template - Level of Engagement/Commitment (current and/or potential)

Enter if this stakeholder is engaged and how (e.g. has been contacted and replied that they are interested/engaged is this proposed project), or if the stakeholder is committed and how (e.g. has provided cash or in-kind support, or has committed to provide support in the near future).

(NDMP Program Guidelines, 4.3)

Section D)3) Stakeholder Template - In-Kind Contribution (name of items)

Proposed projects are entitled to an unlimited amount of in-kind contributions; however, only 15% of the total Non-Federal Government and Other cash contributions amount is allowed to be contributed as in-kind in the Project Budget (D)1.). This limitation is in place because the Non-Federal Government and Other (cash + in-kind) contributions total is the amount used to request Federal Government contributions (e.g. the P/T contributes $1,000 in cash and is then allowed up to $150 in in-kind contributions. The proposal may then request up to $2300 (provinces) or $3450 (territories) in Federal Government contributions). 

Calculation for determining a P/T's maximum "in-kind" amount:
Total P/T cash contribution x 0.15 = P/T's maximum "in-kind" amount.

In-kind support that is listed in this stakeholder template, but not in the budget template, will not be included as part of the “15% maximum P/T in-kind contribution” calculation. This in-kind support will therefore not be counted towards the amount eligible to request federal government funding.

(NDMP Program Guidelines, 4.3)

Section D)3) Stakeholder Template - Value of In-Kind Contribution ($)

Enter the estimated value of that in-kind support (i.e. the estimated market value of these identified services/materials).

(NDMP Program Guidelines, 4.3)

Section D)3) Stakeholder Template - In Cash ($)

Cash donations must also be entered in the budget template (enter the same stakeholder and same amount).

(NDMP Program Guidelines, 4.3)

Section D)3) Part 2 How does the engagement of these stakeholders support and/or justify the implementation of this mitigation activity?

The P/T should describe in this section how each of the identified stakeholders will support and/or contribute to this proposed project.

(NDMP Program Guidelines, 4.3)

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