Terms and Conditions
Grants Program (GP) to National Voluntary Organizations (NVOs)
Transfer payments under the authority of section 6(1)(c), Department of Public Safety and Emergency Preparedness Act, S.C. 2005, ch.10, the Treasury Board 788316 dated June 24, 1983,and theTreasury Board 823628 dated December 14, 1995. The Grants Program to National Voluntary Organizations (GP to NVOs) for the Department of Public Safety and Emergency Preparedness supports protection of the public and the maintenance of a just, peaceful and safe society.
2. Program Description & Objectives
In the context of this program, the purpose of the grants is to contribute to the development of criminal justice policies and delivery of services. The grants provide funding for National Voluntary Organizations (NVOs) to maintain a national structure and cover core operating expenses, including salaries and benefits, rent, translation, telephone, postage, and equipment/material for staff and board members.
The NVOs role in providing advice in community service delivery (particularly in the provision of after-care services) and public awareness is consistent with the mandates and objectives of the Department of Public Safety and Emergency Preparedness.
The NVOs that are funded by the GP to NVOs provide a range of services in the area of corrections and conditional release, and therefore contribute to public safety. They also fulfill an important role in communities across the country in promoting training and development for criminal justice professionals and public education as well as policy consultation with government.
3. Expected Results and Outcomes
The activities and outputs of the programs are expected to lead to the immediate and intermediate outcomes. These outcomes can be associated to what the grants are expected to achieve.
- Increased knowledge and understanding for decision-making in Canada's criminal justice and corrections systems.
- Shared knowledge and awareness leading to enhanced delivery of services, such as dissemination of information.
- Improved intersectoral/interdisciplinary collaboration and delivery of services.
- Recommendations to modify policies and legislation.
- Increased public education and confidence in Canada's criminal justice, emergency management, and national security systems.
- Increased capacity of NVOs to fulfill their mandates.
- Increased community capacity to work with victims, offenders, families, and local officials such as police and emergency first responders.
The intermediate outcomes are expected to lead to the following ultimate outcome. While many other social and political factors are expected to affect this outcome, it is still expected that the programs will contribute in a positive way to the achievement of this outcome.
- A safer, secure and more resilient Canadian society.
4. Eligible Recipients
The class of eligible recipients are Canadian not-for-profit bodies and NVOs whose activities are consistent with the strategic directions and policy priorities of this program.
Crown Corporations, for profit groups, provinces, territories and individuals are not eligible for funding under the GP to NVOs.
The criteria for receiving a grant under the program include the following:
- The organization is an NVO or a not-for-profit organization that provides a range of services in the area of corrections and conditional release, and therefore contribute directly to public safety.
- The organization's objectives and activities are directly related to those of the Portfolio.
- The organization has a Board of Directors.
- The organization has internal accountability measures.
- The organization is well established and has a high level of credibility.
- The organization is normally able to secure at least five per cent (5%) of its core funding from sources other than the federal government.
- The organization has a visible constituency.
- The organization is actively engaged in pursuing its stated objectives through strategies and activities acceptable in a free and democratic society.
- The organization agrees to provide information requested by the Department of Public Safety and Emergency Preparedness in accordance with the Terms and Conditions of the Grant Program.
5. Eligible Initiatives and Key Activities
The funding provided under this program is to support the range of services provided by NVOs in the area of corrections and conditional release, and therefore contribute to public safety.
Funding can be used to deliver direct services and programs to offenders, which can include:
- cognitive skills development programs
- prison in-reach and release planning
- sex offender and substance abuse treatment programs
- residential beds in halfway and transitional houses
- legal and court support services
- women and Aboriginal-specific programming
- federal parole supervision and community assessments
- peer-to-peer and self-support initiatives
- training and educational initiatives
Funding is also used to provide support to victims, families of offenders and communities by delivering:
- victims assistance programs
- offender-family dialogue and reparation initiatives
- restorative justice and conflict resolution services
NVOs fulfill an important role in communities across the country and engage in other eligible activities such as providing training and educational initiatives for other voluntary/justice sector agencies and criminal justice professionals, as well as by participating in policy consultations with the government.
6. Stacking Limits
When applying for funding, NVOs will be required to indicate what, if any, government funds the organization expects to receive for core operating activities. Total Government Assistance will not exceed 100% of eligible costs.
If the limit of Total Government Assistance is exceeded, it will be considered an overpayment and a debt due to the Crown, and the department will either reduce future grant installments or seek reimbursement from the recipient.
7. Application Requirements
The following will be required of all applicants in order for the department to consider a grant application:
- a Request for Funding Questionnaire, provided by the department and completed by the recipient, which includes the eligibility criteria outlined in Section 4;
- the recipient's most recent annual report;
- a projected balanced budget disclosing all revenues from all sources, including in-kind support, as well as all expected expenses over the life of the project;
- a list of names, titles and telephone numbers of people responsible for managing the grant;
- a copy of the most recent audited financial statements; and
- copies of recent reports, conference proceedings and other documents produced by the recipient, if available.
8. Selection Criteria and Review Procedure
The application must clearly outline how they meet the criteria specified under Section 4.
In addition, to prevent the risk of conflict of interest, the recipient must:
- Disclose any apparent, actual or potential conflict of interest in compliance with Treasury Board policy and disclosing the involvement of any former public servants under the Value and Ethics Code for the Public Service;
- Register lobbyists as required under the Lobbying Act(applicants shall provide assurance that, where lobbyists are utilized, they are registered in accordance with Treasury Board policy and that no actual or potential conflict of interest nor any contingency fee arrangement exists);
- Comply with the conditions of the Parliament of Canada Act; and
- Discuss the role of a departmental official if a departmental official is to participate on an advisory committee or board. Such involvement must not been seen to be exercising control on the committee or board on the use of the funds.
Grant applications will be reviewed by the Portfolio Liaison Committee on Relations with the Voluntary Sector, which is composed of officials from the department, Correctional Service of Canada, the Parole Board of Canada, and the Royal Canadian Mounted Police.
Recommendations from this Committee will be included in a memorandum prepared by the department to the Minister or his or her delegate.
9. Evaluation Procedure
During the funding cycle, the recipients will be required to submit Annual Reports to highlight the previous year's accomplishments, audited financial statements, and current and projected year budgets.
It will be the responsibility of the department's project manager to monitor whether the funding objectives are met.
10. Type and Nature of Expenditures
Eligible expenditures under the GP to NVOs will vary with the individual grants; however, they will be contained in a budget as an integral part of the grant application.
Some examples of expenditures are core operating expenses, including salaries and benefits, rent, translation, telephone, postage, and equipment/material for staff and board members.
Capital expenditures over $5,000 and hospitality expenses will not be allowed.
11. Maximum Amount
The maximum amount of grant payable to each recipient will be limited by the vote appropriated for this purpose and the foregoing criteria and will not exceed $600,000 per recipient, per year. The assistance is provided only at the minimum level to further the attainment of the stated transfer payment program objectives and expected results.
12. Determination of the Grant Amount
Grant amounts are based on the lowest level of funding required for the organization to maintain its national presence and deliver key services and activities that align with Public Safety's mandate and priorities. The following factors are considered to determine the amounts allocated to each organization:
- The size of the organization and the scope of its mandate
- The capacity of the organization to deliver on its existing mandate and undertake new initiatives
- The financial health of the organization, number of sources of income and the stability of its funding partners
- The scope and breadth of the organization's services, i.e. pan-Canadian as compared to limited number of jurisdictions
13. Basis of Payment
Payments will be made on the basis of multi-year arrangements with each NVO, and upon approval by the Minister – or his or her delegate – of a Grant Authorization form that provides the name and the annual amount of each grant.
Multi-year arrangements will allow the approval of grants to NVOs on an annual basis without the need to reapply during the same funding cycle.
Funding provided to NVOs will be disbursed annually over a multi-year funding cycle, subject to annual Parliamentary appropriations.
Annual grant amounts could be paid out by installments or a one-time payment, based on the amount of the grant.
14. Performance Measurement Strategy
The Performance Measurement Strategy contains strategies for on-going performance measurement, evaluation and reporting. The following is a list of key performance indicators that will assist in measuring and monitoring the progress of the GP to NVOs:
- Influence on policy development: number of departmental initiatives, activities and decisions influenced or informed by the recipient organizations
- Impact on service delivery initiatives: level of recipient's participation in engaging the department to address community needs
- Dissemination of information and knowledge: number of conferences, public education initiatives and other knowledge-building activities developed by the recipient organization
15. Intellectual Property
The recipient retains copyright for any work produced under the GP to NVOs. However, in the event the department wishes to use the intellectual property produced by a recipient, the following clause will included in the funding letter addressed to the recipient:
- The Recipient gives the Minister a royalty-free, permanent and non-exclusive license to produce, reproduce, translate, modify, or publish, in any way, the original work or an adaptation, in any language, for use within the federal public service and for non-commercial distribution, including the evaluation research design, data collection instruments and all interim and final evaluation reports.
16. Official Languages
During the funding cycle, the recipient will respect official language commitments, and where applicable, make public announcements and public documents related to the grant available in both official languages.
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