Communities at Risk: Security Infrastructure Program Application Guide

Introduction

The Government of Canada is committed to protecting the safety and security of Canadians. Public Safety Canada is working to build a safe and resilient Canada and has a renewed commitment to the Communities at Risk: Security Infrastructure Program, which provides timely funding and support for communities at risk of hate-crime.

This renewed commitment has resulted in some key changes to the program:

These changes have been implemented to provide funding to a wider range of eligible communities at risk, to streamline the processing of applications, and to provide funding as quickly and efficiently as possible.

Please note that the application form is not available after a call has closed.

Purpose

The purpose of this guide is to assist interested groups in completing funding applications under the Communities at Risk: Security Infrastructure Program (SIP).

Before applying:

Review the information in this application guide, carefully noting all of the mandatory requirements and supporting documentation required.

Please note that approved project proposals are eligible for funding up to a maximum of 50% of total eligible project costs, with a maximum Public Safety Canada contribution of $100,000 per project.

Applicants must ensure that they have the financial capabilities to provide 50% of their total project cost at the time they submit their application.

Incomplete applications will not be considered for funding.

If you have any questions about the application process, please contact a Program Officer at: ps.sip-pfpis.sp@canada.ca.

The following required documents need to be submitted with your SIP application:

It is also recommended that you familiarize yourself with the following associated documents.

You may wish to consult your local or regional police authorities for information related to Crime Prevention through Environmental Design (CPTED) and situational crime prevention.

The Application Guide consists of three main components:

Part 1: Program Overview

The SIP aims to make Canada safer for all Canadians by improving the security of communities at risk of hate-motivated crime through investments in security infrastructure.

Eligible applicants:

Funding is available to three types of not-for-profit organizations that are at risk of being victimized by hate-motivated crime:

  1. Places of worship such as a temple, mosque, synagogue, gurdwara or church, where a group of people can gather to perform acts of religious praise, meditation, honour or devotion;
  2. Provincially/territorially recognized private educational institutions, including primary and secondary schools; and
  3. Community centres, such as a community drop-in centre or aboriginal Friendship Centre, where members of a community can gather year-round for social or cultural activities.

Please note that SIP funding is not provided to crown corporations, publicly funded institutions, for-profit organizations, and individuals.

Funding criteria:

Approved project proposals are eligible for funding up to 50% of total project costs, with a maximum Public Safety Canada contribution of $100,000 per project. Proposals may be approved in their entirety or in part.

Important Note:
Applicants must demonstrate that they are able to provide cash or in-kind contributions that amount to a minimum of 50% of the total project costs. These contributions must be from non-governmental sources and must be confirmed by  the applicant at the time the application is submitted.

In-kind contributions include labour, equipment and expertise. In-kind contributions can constitute a part of an organization's funding commitment to the project; they must be detailed in the project proposal and assigned a fair market value.

The maximum amount of in-kind contributions is 10% of the total project cost. The supplier and installation companies chosen to perform the work cannot provide in-kind contributions.

Important Note:
Public Safety Canada funding cannot be used in combination with any other federal/provincial/territorial/regional/municipal government funding provided to the applicant for the same purpose, activities and eligible costs.

Eligible costs:

Examples of eligible costs include:

Ineligible costs:

Examples of ineligible costs include:

Important Note:
Funding or reimbursements cannot be provided to applicants for any activities that have been completed prior to signing a contribution agreement with Public Safety Canada.

Part 2: Project Assessment Process

A criteria-based assessment process ensures that all project proposals are evaluated objectively against specific criteria, SIP terms and conditions, and the availability of funds.

Assessment criteria:

Project proposals will be reviewed against the following criteria:

Reporting:

Successful applicants will be required to submit a final project report to Public Safety Canada three months after project completion. A Project Officer will provide you with a template which will capture the following:

Part 3: Application Instructions and Requirements

Deadline

Please note that the deadline to complete this application is 11:59pm PT - July 31, 2018.

Filling out the application

Follow the step-by-step instructions below to fill out the application form.

Be complete and accurate.

Fill out all sections. If your application is incomplete, it will not be considered for funding.

You must include the following required documents with your application:

Please note that recent photographs (less than 1 year) with clear markings of where the proposed security equipment will be installed can also be submitted as supplemental documentation in addition to the required sketches or floorplans.

Supplemental supporting documentation to be included with your application:

Application form content

In which official language do you wish to communicate?

English/Anglais

Français/French

Key Information

If the information in this application is inaccessible and you would like to submit your application in an alternate format, please contact Public Safety Canada at: ps.sip-pfpis.sp@canada.ca.

Notice to the Applicant

All contributions are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by the requirements of the Transfer Payment Policy.

Public Safety Canada may elect to make contributions for applications submitted under this solicitation in the future. These may be dependent on, among other considerations, the merit of the applications and on the future availability of appropriations.

Misuse of funds and/or failure to comply with agreement requirements outlined in the contribution agreement may result in the suspension or termination of the agreement, funds, the repayment of funds, and/or other remedies available.

Confidentiality

Information provided by applicants is subject to the Access to Information Act (ATIA) and the Privacy Act. Information provided is collected under the authority of the Public Safety and Emergency Preparedness Act, S.C. 2005, c. 10 for the purpose of supporting the implementation of projects to help communities with a demonstrated history of being victimized by hate-motivated crime through the enhancement of their security infrastructure. The information collected in this application will be used, and may be disclosed, for the purposes of assessing the eligibility/merits of your application's evaluation. Information that you provide may be shared with external consultants, review committee members, officials in other Departments, Federal, Provincial and/or Territorial Governments or Members of Parliament. It may also be used and/or disclosed for policy analysis, research and/or evaluation purposes in order to conduct these activities.

Please note, these additional uses and/or disclosures of information will not impact your project.  Should you have concerns regarding the manner in which Public Safety handles your personal information, you may elect to contact the Director of Access to Information and Privacy (ATIP) at Public Safety Canada or the Office of the Privacy Commissioner of Canada.

Technical Difficulties

Applicants that experience unforeseen technical issues beyond their control that prevent them from submitting their application by the deadline must email Public Safety Canada to report the technical issue within 3 business days after the application deadline and request approval to submit their application. The email must describe the technical difficulties and include a timeline of the applicant's submission efforts. Once the request has been reviewed, Public Safety Canada will inform the applicant whether the request to submit a late application has been approved or denied. As such, requests will not be automatically approved.

Should you experience any technical difficulties, please email Public Safety Canada at: ps.sip-pfpis.sp@canada.ca.

Section 1: Applicant and Project Site Information

Question 1

Complete each section below regarding your organization's information

Question 2

Project site information

*The project site is the physical location where your organization intends to install the proposed security measures.

Is the project site information the same as the organization information listed above (Question 1)? You must choose either Yes or No.

Question 2a

Project site information:

Question 3

Please briefly describe the the mandate of your organization and its administrative structure (e.g. a board, steering committee, etc.):

Question 4

Please provide the name, title and email address of the financial signing authority for your organization:

Question 5

Check the box to tell us if your organization is a not-for-profit organization. You must choose either Yes or No.

Question 6

Please write your organization's GST/HST number, Federal and Provincial tax rebate percentage and Canada Revenue Agency (CRA) business number.

Question 7

Check the box to tell us if your organization has previously received SIP funding. You must choose either Yes or No.

If you check ‘Yes”:

Question 8

Check the box to tell us what definition best describes your project site.  You must choose only one box.

If you checked the box for a provincially/territorially recognized private educational institution, you must include with your application the documentation/accreditation that confirms the institution is recognized at the Provincial or Territorial level.

Question 9

Check the box to tell us if you have any security equipment currently in place at your project site. You much choose either Yes or No.

Question 10

Check the box that best represents  your project site's current level of security. You must choose only one box.

Question 11

Should you be awarded a Contribution Agreement, you will be required to report on project data (for example: on level of security) in a template provided by Public Safety Canada.

Check the box to let us know if you are willing to respond to a report on the project to Public Safety Canada.  You must choose either Yes or No.

Note: you must be willing to report on the project to Public Safety Canada in order to be awarded a Contribution Agreement. If you click no, your application will be ineligible for review.

Question 12

Describe your organization's experience in developing, implementing, monitoring and managing projects within a specified timeframe and budget.

Include details if an umbrella organization is assisting with this component of the project (umbrella organizations may assist in, or coordinate, the development of a proposal in collaboration with specific project sites) (response required):

Section 2: Demonstration of Need

Question 13

Check the box to tell us if any direct incidents of hate-motivated crime have ever been committed against your project site.  You must choose only one box.

Question 13a

Check the box to tell us  the time frame in which the project site experienced an incident of hate-motivated crime.  You must choose only one box.

Question 13b

Check the box to tell us if your  project site has been the target of hate-motivated crime on more than one occasion.  You must choose either Yes or No.

If you answered “yes” please provide supporting documentation, with your application, regarding the direct incident(s) of hate motivated crime against your project site.

Examples of supporting documentation: police reports, insurance claims, media reports, private security reports, and photographs.

If you answered ‘no”, please provide supporting documentation, with your application, illustrating how your community is at risk of being a victim of a hate-motivated crime.

Examples of supporting documentation: police reports, statistics, media reports and photographs.

Question 14

Please check the box to confirm that two letters from the community  in support of your proposed project are included with your application.

Note: You must provide two letters of support from the community in order to be considered for funding.

Section 3: Project Description

***Please note that a minimum of two (2) comparable quotes need to be included with your application. To ensure all necessary security equipment and associated costs are clearly listed in the two comparable quotes, a mandatory standardized quote template must be completed by all bidding security companies. The quotes must itemize each type of security equipment and accessories to be installed. The standardized quote template and instructions can be accessed through the Public Safety Canada website at: https://www.publicsafety.gc.ca/cnt/cntrng-crm/crm-prvntn/fndng-prgrms/scrt-nfrstrctr-prgrm-en.aspx.

Question 15

Project Costs

There are four parts to this question:

Note: The maximum amount of in-kind contributions is 10% of the total project cost. The supplier and installation companies selected to perform the work cannot provide in-kind contributions.

Please note that you are required to submit a detailed budget with your online application.  The budget template and instructions on how to complete the template can be accessed through the Public Safety Canada website at: https://www.publicsafety.gc.ca/cnt/cntrng-crm/crm-prvntn/fndng-prgrms/scrt-nfrstrctr-prgrm-en.aspx.

Question 16

Please briefly describe/itemize the proposed security equipment for your project site (e.g. cameras will be installed at each entry point; security film will be applied to first floor exterior windows; etc.): -

***With your application, please provide the following required documentation illustrating where the proposed security equipment will be installed at your project site.

EXTERIOR:

Sketches or floor plans of the exterior of the project site that include clear markings of where the proposed security equipment will be installed.

Please note that recent photographs (less than 1 year) with clear markings of where the proposed security equipment will be installed can also be submitted as supplemental documentation in addition to the required sketches or floorplans.

INTERIOR:

Sketches or floor plans of the interior of the project site that include clear markings of where the proposed security equipment will be installed.

Please note that recent photographs (less than 1 year) with clear markings of where the proposed security equipment will be installed can also be submitted as supplemental documentation in addition to the required sketches or floorplans.

Question 17

Confirmation of permission to install security equipment at the project site.

Are you authorized to install security equipment and conduct minor construction at the project site? For example, if your organization does not own the project site, does your lease provide you with the authority to install the proposed security equipment? (response required):

Question 18

How will the new security infrastructure equipment be maintained? Please note that funding provided through the SIP does not cover the maintenance cost of the infrastructure that is acquired or installed.

Please provide details on how your organization plans to maintain any infrastructure equipment acquired or installed through SIP funding.

Section 4: Disclosure

Question 19: Will this project include the services of a former public servant either as an employee or as a member of the Board of Directors who left the Federal Government in the last twelve months? If yes, please provide assurance that the public servant (or former public servant) is in compliance with the Values and Ethics Code for the Public Service, and the Conflict of Interest Act (S.C. 2006, c.9) or the Parliament of Canada Act (R.S. 1985, c.P-1.01) (response required):

Question 20: Will this project include the services of a lobbyist? If yes, please provide assurance that, where lobbyists are used, they are registered in accordance with the Lobbying Act (R.S.C., 1985, c44 (4th supp.)) and that no commissions or contingency fees have or will be paid directly or indirectly to any person for negotiating or securing this request for funding (response required):

Section 5: Signature Page

I understand that:

The information in this application may be accessible under the Access to Information Act; and

If this project is approved the organization will be required to comply with the terms and conditions set out in an agreement (please contact Public Safety Canada for further information about agreement terms and conditions).

Question 21: I declare that:

By submitting this application, I confirm that the submitted information is intended to support my application for funding under the Communities at Risk: Security Infrastructure Program (SIP) and that the information contained in this application is true, accurate and complete.

Question 22: Submitted by (response required):

Section 6: Application Checklist

Question 23:

Please use the following checklist to verify that you have included all of the mandatory information with your online application:

Please note that recent photographs (less than 1 year) with clear markings of where the proposed security equipment will be installed can also be submitted as supplemental documentation in addition to the required sketches or floorplans.

Question 24:

Please use the following checklist to verify that you have included all of the supplemental supporting documentation regarding the nature, timeframe and frequency of hate-motivated incidents against your project site, or how your community is at risk of being targeted by hate-motivated crime:

Feedback

Question 25: Would you like to provide any feedback with regards to this application form (i.e. technology, questions, length, etc.)? Please note that feedback is optional.

ANSWER

Submission of Application

Please submit only one application per project site. If you are applying on behalf of more than one project site, each project site requires a separate application containing detailed information.

You will receive a follow up email (from "ps.donotreply-external-snap-externe-nepasrepondre.sp@ps-sp.gc.ca") confirming the submission of your online application.

Please note that incomplete applications will not be considered for funding.

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