National Crime Prevention Strategy (NCPS)
Instructions for completing the Budget Template

The project budget consists of four main components:

  1. Project Budget - Revenues for Fiscal Year page
  2. Project Budget - Eligible Expenditures for Fiscal Year page
  3. Ineligible Expenditures and Eligible Expenditures
  4. Workplan
Important Notes

Complete the revenue section BEFORE completing the expenditures section.

You have the option to ADD or REMOVE a Fiscal Year to the budget template. Based on funding stream you choose (Strengthening Community Readiness or Direct Intervention), additional fiscal years will need to be added. To ADD or REMOVE a fiscal year, refer to the bottom of the Eligible Expenditures for Fiscal Year page. Please ensure that you are including the revenue and expenditures in the right fiscal year.

Columns regarding Government Funding, Non-Government Funding and Eligible Expenditures have the option to ADD or REMOVE the number of rows within their respective section by clicking the (+) or (–) symbols.

A fiscal year is defined as the beginning on April 1 of a calendar year and ending on March 31 of the subsequent calendar year.  For example: April 1, 2019 to March 31, 2020.

For additional information on how to complete the template, please contact your regional office.

Revenues for Fiscal Year

By using the drop down menu under National Crime Prevention Strategy, select which funding stream you are requesting; select either Direct Intervention or Strengthening Community Readiness.

Note: Based on the funding stream you have selected, the ineligible and eligible expenditures will differ.

Direct Intervention projects can be up to 60 months of duration. The maximum amount of funding available is $7,500,000 per recipient, per project, with a maximum of $1,500,000 per year.

Strengthening Community Readiness projects can be up to 24 months of duration. The maximum amount of funding available is $400,000 per recipient, per project, with a maximum of $200,000 per year.

For Government Funding and Non-Government Funding, the sources of funding can be identified in the form of Cash (actual dollar value or revenues/funding received) or In-Kind (non-cash input which is given a cash value). 

Add the legal name of the organization (if applicable) and the total amount being contributed.

Eligible Expenditures for Fiscal Year page

Complete this page by listing the expenditures (Cash and In-Kind) directly related to the proposed project activities that are eligible. The expenditures must be essential to the project’s success.

Eligible Expenditure

Ineligible Expenditures and Eligible Expenditures

Ineligible Costs

  • Capital costs, such as land, buildings, vehicles, and most other major capital costs (more than $5K per acquisition);
  • Amortization;
  • Core or ongoing operation expenses, and
  • Hospitality, that does not meet the eligible expenses criteria;
  • Interest charges or costs of borrowing; and
  • Travel for delegates or participants not directly related to the project, invited by others, or voluntarily attending.

Eligible Costs: Direct Intervention

Budget Template Dropdown Eligible Costs
Access/Admittance Fees Access/admittance fees for project participants in recreational or cultural activities;
Administrative Expenses Administrative expenses as agreed to by the parties of the agreement, which should not exceed 15% of the total budget, if not already included in other line items. This category may include costs related to bookkeeping, payroll services, financial management and reporting. The amount must be supported by reasonable methodology and breakdown and be for costs directly related to the administration of the project;
Computer services Computer services, library expenses, documentary research costs and collection and analysis of data and / or statistics;
Cost related to child care services Costs related to child care services incurred by the recipient or the project participants. These costs would only be eligible to cover child care costs incurred to enable parents/legal guardians to participate in activities;
Culturally appropriate expenses Culturally appropriate expenditures including gifts (for a maximum of $100), community feasts, ceremonies and ceremonial meals, gatherings, and circles in accordance with National Joint Council guidelines;
Evaluation Evaluation.
Honoraria Honoraria, defined as time-limited remuneration for service or participation in a project that is consistent with, and essential to the attainment of, the project's objectives. This can include but is not limited to, guest speakers and Elder honoraria; but cannot be provided for individuals whose participation in a project is already being compensated (e.g. by their employer) or is being accrued as part of an in-kind contribution
Insurance Insurance on buildings, equipment, materials;
Liability insurance Liability insurance and fidelity bonds;
Meals and/or refreshments Meals and/or refreshments for participants in activities and workshops directly related to the project;
Minor renovations* Minor renovations to the facility where the interventions are taking place (principally required to enhance security), where deemed essential for the success of the project. Minor renovations are defined as $10,000 in total or less, over the course of the project; 
Office equipment* Office equipment, recreational equipment and minor capital acquisitions net of disposal (minor capital is defined as less than $5,000 per acquisition). Best value on rental versus purchase of equipment should be determined and the equipment should be retained throughout the project and only be replaced as required;
Participant incentive/reward Participant incentives and rewards; should not be disbursed as cash, should be of low monetary value and should encourage participation in project and evaluation activities; a linkage should be made to the Model Program or the project objectives and should be based on participants reaching established milestones (i.e. success in completing certain modules of a program) and the maximum should not exceed $50.00 per incentive/reward;
Rent, normal utilities Rent, normal utilities such as electricity, heat, water and telephone, maintenance of offices and other buildings where these expenses are directly related to the development and implementation of the project;
Salaries and Wages Salaries and wages for permanent or temporary professional, clerical, technical and administrative services, including mandatory employment related costs;
Supplies and materials Supplies and materials, shipping charges, postage, printing, distribution, and licenses;
Technical and specialized services Fees for the purchase of technical and specialized services including but not limited to translation, interpretation, web-video production, training, audit and legal services;
Training Training (including conferences) and costs related to the project e.g. consultations, professional development, data collection, committee meetings, and site visits;
Transportation Transportation, inclusive of rental vehicle costs, non-capital vehicle leases and related insurance, bus tickets, tokens, and other participant related transportation reimbursements; and
Travel and Living Expenses Travel, accommodation, meals and incidental expenses associated with travel related to the delivery of the project, in accordance with Treasury Board guidelines;

Eligible Costs: Strengthening Community Readiness

Budget Template Dropdown Eligible Costs
Administrative expenses Administrative expenses as agreed to by the parties of the Agreement, which should not exceed 15% of the total budget, if not already included in other line items. If administrative expenses are already included in other line items, then they must be identified as such and the percentage will be reduced accordingly; 
Audit and evaluation expenses Audit and evaluation expenses;
Computer services Computer services, library expenses, documentary research costs and collection and analysis of statistics;
Consultants and experts Fees and disbursements for hiring consultants and experts integral to the project;
Cost related to child care services Costs related top child care services incurred by the recipient or the project participants. These costs would only be eligible to cover child care costs incurred to enable parents/legal guardians to participate in activities;
Culturally appropriate expenditures Culturally appropriate expenditures including gifts (for a maximum of $100), community feasts, ceremonies and ceremonial meals, gatherings, and circles in accordance with NJC guidelines.
Honoraria Honoraria, defined as time-limited remuneration for service or participation in a project that is consistent with, and essential to the attainment of, the project's objectives. This can include but is not limited to, volunteer services, guest speakers and Elder honoraria; but cannot be provided for individuals whose participation in a project is already being compensated (e.g. by their employer) or is being accrued as part of an in-kind contribution;
Insurance Insurance on buildings, equipment, materials;
Liability Insurance Liability insurance;
Meals and/or refreshments Meals and/or refreshments for participants in activities and workshops directly related to the project, which are deemed reasonable through the detailed budget review and not to exceed the maximum NJC guideline amount;
Office Equipment Office equipment and minor capital acquisitions net of disposal (minor capital is defined as less than $5,000 per acquisition). Best value on rental versus purchase of equipment should be determined and the equipment should be retained throughout the project and only be replaced as required;
Public awareness Public awareness and educational costs consistent with the project's objectives;
Rent, normal utilities Rent, normal utilities such as electricity, heat, water and telephone, maintenance of offices and other buildings, and  property taxes where these expenses are directly related to the development and implementation of the project; 
Salaries and wages Salaries and wages for permanent or temporary professional, clerical, technical and administrative services, including mandatory employment related costs;
Supplies and materials Supplies and materials, shipping charges, stationary, postage, printing, distribution licenses. This includes licenses related to the project objectives and activities such as licenses for the reproduction of proven practices or models, fishing and hunting licenses;
Technical and Specialized Services Translation and simultaneous interpretation costs;
Training Costs related to training (e.g. conference attendance, consultations and professional development), to project development (e.g. consultations, data collection, committee meetings, and site visits), and to the development of tools and resources and dissemination of knowledge (e.g. conferences, workshops, manuals, and information tools on model practices); and
Travel and Living Expenses Travel and living expenses related to the delivery of the project, including transportation rental costs, vehicle leases and insurance for vehicles, which are deemed reasonable through the detailed budget review and not to exceed the maximum National Joint Council (NJC) guideline amount. Travelers should be reimbursed based on receipts up to the eligible reimbursement amount;

Workplan

The workplan outlines the activities to take place throughout the duration of the proposed project. Consists of three columns:

Date modified: