Contribution Program to Combat Serious and Organized Crime – Terms and Conditions

All funds available from CPCSOC are currently committed. Open calls for proposals are held occasionally and would be posted below at the time of the launch.

The Contribution Program to Combat Serious and Organized Crime (CPCSOC) for the Department of Public Safety and Emergency Preparedness (the Department) supports initiatives, research, partnership building, specialized police services, projects and programs to increase knowledge, raise awareness and/or help advance efforts to combat serious and organized crime.

Authority

The authority of the Minister of Public Safety and Emergency Preparedness Canada (hereinafter referred to as “the Minister”) to make transfer payments is found at paragraph 6(1) (c) of the Department of Public Safety and Emergency Preparedness Act, S.C. 2005, ch. 10. 

The Contribution Program to Combat Serious and Organized Crime (CPCSOC) is to enable the Department of Public Safety and Emergency Preparedness Canada (herein referred to as “the Department”), to act on behalf of the Minister to support projects that contribute to the achievement of the objectives to combat serious and organized crime, through funding allocations to eligible recipients (herein referred to as “the Recipient”) described in Section 5 of these Terms and Conditions. 

The Department’s policy authority to develop this contribution program is derived through the National Strategy for the Protection of Children from Sexual Exploitation on the Internet, the Federal Tobacco Control Strategy, and Measures to Combat Organized Crime. 

Program Description and Objectives

Serious and Organized Crime (e.g., drug trafficking, identity theft, financial crimes, auto theft, contraband tobacco smuggling, human trafficking, child sexual exploitation on the internet) pose significant threats to the health and safety of Canadians. 

The Department’s Contribution Program to Combat Serious and Organized Crime (CPCSOC) supports initiatives, research, partnership building, specialized police services, projects and programs to increase knowledge, raise awareness and/or help advance efforts to combat serious and organized crime, through funding allocations to eligible recipients as described in section 5 of these Terms and Conditions.

The overall objective of the CPCSOC is to contribute to the achievement of departmental legislative, policy development, and partnership building objectives by:

Eligible Types of Initiatives

Under the CPCSOC, the Department provides funding to support:

  1. Stream A - Projects and/or initiatives to increase knowledge, raise awareness and/or help advance efforts to combat human trafficking and child sexual exploitation;
  2. Stream B - Specialized policing services to enhance capacity of First Nations police to address organized crime and related criminal activities in and around high-risk First Nations territories; and
  3. Stream C – Projects and/or initiatives to combat serious and organized crime priorities aligned with CPCSOC objectives.  

Expected Results and Outcomes

Initiatives and/or projects funded under the CPCSOC are expected to contribute to one or more of the following immediate and intermediate outcomes:

Immediate Outcomes

Streams A & C:

Stream B: 

Intermediate Outcomes

Streams A & C

Stream B:

The ultimate outcome of this program contributes to the Department’s Strategic Outcome:

Eligible Recipients

Contributions may be provided to the following classes of recipients in support of the objectives of the CPCSOC:

Streams A & C

  1. A domestic not-for-profit organization that supports public safety, if:
    1. it is a legal person; or
    2. it is an association or society of persons, including a professional association, that has voluntarily associated themself and that have a mandate to represent their membership;
  2. An international organization that supports public safety including non-governmental organizations and organizations which Canada is affiliated, if:
    1. it is a legal person; or
    2. it is an association or society of persons or states that have voluntarily associated themselves and that have a mandate to represent their membership; 
  3. A Canadian university and educational institution;
  4. Another level of government (provincial, territorial, regional, municipal, local, including aboriginal government); and, 
  5. A provincial or local police service, including an aboriginal police service, and/or its governing authority (also known as a board, a police board, a designed board of a police commission), if a legal person. 

Stream B

Further Distribution of Contribution 

Contribution can be paid to an initial eligible recipient (e.g provinces, territories) which in turn, can further distribute the contribution to ultimate recipients which are the same Eligible Recipients as identified under stream A, B and C above.

Crown corporations, for profit organizations and individuals are not eligible for funding under the CPCSOC.

Proposal Requirements

Streams A & C

The following will be required of all proposals for consideration:

The supporting material should include: 

In addition, to prevent the risk of conflict of interest, the recipient must:

Stream B

When making a request for funding for specialized police services related to First Nations police to address organized crime, applicants are required to provide the Government of Canada with information related to the establishment and maintenance of the police service.  Such information may include:

When making a request for funding, applicants are also required to provide the Government of Canada with a business plan that contains the following information:

Selection Criteria and Review Procedure

Proposals for consideration under the CPCSOC must be submitted by an eligible recipient organization and the project and/or initiative must be for a set period of time, not exceeding 60 months.  In addition, all application requirements, as outlined in section 6, must be met.

Eligible proposals will be reviewed against the following criteria:

  1. The extent to which the project description and objectives, expected results and outcomes meet and advance the objectives of the program;
  2. The amount of funding requested and the expenses outlined in the proposal are eligible and reasonable and support the project description and objectives, expected results and outcomes as assessed in a);
  3. The previous experience of the Department or other federal departments or agencies in working with the applicant, and the quality of and success of the project(s);
  4. The degree of involvement of the applicant, the level of support of provincial/territorial governments, federal departments and agencies, and other stakeholders and partners relevant to the project;
  5. The reach of the project and its potential for future portability and replication;
  6. The overall viability of the project; and,
  7. The organization seeking support has the reputation, capability and facility to conduct the specific project and/or initiative.

Further Distribution of Contributions 

When an initial recipient (e.g. provinces/territories) is entering into an agreement with ultimate recipients, the initial recipient will use the following accountability / management framework and decision-making process:

  1. Assess applications received from ultimate recipients against the eligibility criteria of the CPCSOC Terms and Conditions and will make independent decisions in the selection of projects to be funded;
  2. Be responsible for undertaking due-diligence assessment including a detailed review of expected results and outcomes of the projects, their proposed budgets and eligible expenditures, an assessment of the risks associated to the projects, and a strategy for measuring and reporting of results of the projects.

Eligible Activities

Streams A & C

Stream B

Type and Nature of Eligible Expenditures

Streams A & C

Funds shall be used only for expenses directly related to the activity identified in the budget approved by the Department.  The Department may consider reimbursement of eligible pre-execution expenditures incurred prior to the signing of the Contribution Agreement on an exceptional basis.  Such exceptional basis entails the potential loss of critical project resource(s) or the delivery of the project will be jeopardized.

The Minister will not pay for any eligible expenses incurred by a Recipient prior to the date of approval of the Proposal/Application as per the Delegated Financial Signing Authority Matrix and reimbursement of pre-execution expenditures must not cross fiscal years.  The Minister shall not reimburse an Applicant for costs incurred should the Agreement not be executed.

Eligible expenses specifically for the purpose of delivering the project:

Non-monetary transactions are not reimbursable (e.g. amortization).

  1. Salaries and wages for , permanent or temporary professional, clerical, technical and administrative services, including contributions to the Unemployment Insurance Commission, the Canada Pension Plan, the Workers' Compensation Board, and the Provincial Pension Plan or other Employee Benefit Plans.
  2. Rent (or equivalent to rent) cost, normal utilities such as electricity, heat, water and telephone, maintenance of offices and other buildings, and insurance and taxes, where these expenses are directly related to the project and/or initiative.
  3. Office equipment, minor capital acquisitions (minor capital is defined as less than $5,000 per acquisition), and program supplies and materials (less than $5000 per acquisition).  At the end of the project or upon termination of the agreement, if earlier, and if directed to do so by the Minister, any capital acquisitions (costing $1000 or more), and any program supplies and materials (costing $1000 or more) will be sold at fair market value and the proceeds of the sale will be applied to offset the Minister’s contribution or will be disposed of in a manner determined by the Minister.
  4. Note: The rental of equipment to be used directly for the purpose of the project is permitted if it is determined that renting the equipment is more cost-effective than purchasing the equipment. 
  5. Travel and living expenses related to delivery of the project, including transportation rental costs, which are deemed reasonable through the detailed budget review and not to exceed National Joint Council guideline amounts.
  6. Training costs directly related to the project and/or initiative’s delivery, including the cost of developing training manuals and/or procedures.
  7. Honoraria, defined as time-limited remuneration or gift for a volunteer service or participation in a project and/or initiative that is consistent with, and essential to the attainment of, the project and/or initiative’s objectives. Honoraria will be considered in line with the accepted practices of the particular organization, region or community. For instance, the standard monetary honorarium given by an Aboriginal group or not for profit organization for participating in or contributing to a specific activity.
  8. Professional and consulting fees directly related to the project objectives, including, where applicable, professional fees for the preparation of audited financial statements.
  9. Computer services, library expenses, research costs and collection and analysis of statistics, including subscription and data access fees related to the project outcomes (i.e., electronic subscriptions and publications, services related to the collection, dissemination, provision, analysis and access to external data).
  10. Translation and simultaneous interpretation activities.
  11. Shipping charges, postage, printing and distribution costs.
  12. Public awareness and educational costs consistent with the research project and/or initiative’s objectives (e.g., Public Service Announcements).
  13. Costs associated with the purchase and/or upgrade of information technology hardware and software. 
  14. Other eligible expenses:

These costs may be proportionally applied and must be explicitly defined by the recipient, in writing, in the budget request. These expenses should not exceed a combined total of 15% of total Public Safety funded eligible project costs.

Administrative & Overhead Costs: Costs which may not be explicitly incurred for the purpose of the delivery of the project but which enable its achievement.  These costs may not be cost effectively tracked to the project and therefore will be apportioned to the project based on a reasonable methodology predefined at the onset of the agreement. The nature of these costs should not be covered under any of the other above categories.  These costs may include (office supplies, management salaries).

Stream B

Reimbursement of eligible pre-execution expenditures incurred prior to the signing of an agreement may be considered on an exceptional basis to ensure continuity in policing services.  Such exceptional basis includes delays caused by the complexity of finalizing such agreements.

Eligible expenditures for specialized investigative policing services must be specifically for the purpose of delivering the project being undertaken.  This linkage should be made explicit in the project proposal. Non-monetary transactions are not reimbursable (e.g. amortization).

The following categories of expenditures are considered eligible: 

  1. Pay and benefits for law enforcement personnel, permanent or temporary professional, clerical, technical and administrative services including contributions to Employment Insurance, the Canada Pension Plan, provincial or other pension plans, other employee benefit plans, and workers compensation programs.
  2. Police facility costs, including: rent (or equivalent to rent cost), normal utilities such as electricity, heat, sewer and water, and telephone; minor repairs; alarm systems; janitorial equipment and ground maintenance supplies; and insurance and taxes.
  3. Police equipment, including but not limited to uniform/officer kit; provincially-approved use of force equipment (handcuffs, batons, guns, etc.); ammunition; photographic equipment; portable radios; and, protective equipment (vests, helmets, shields, etc.).
  4. Transportation expenses, including the purchase of vehicles (cars, boats, ATVs, snowmobiles, etc.) and accessories (lights, sirens, etc.); repairs and maintenance of vehicles; licensing; fuel; and, in-car video.
  5. Professional and consulting fees directly related to the project objectives, including, where applicable, professional fees for the preparation of audited financial statements.
  6. Expenses associated with the formal evaluation of a project, as specified in the project proposal.
  7. Information technology expenses directly related to the project objectives.
  8. Communications, advertising, educational or outreach materials directly related to the project objectives.
  9. Travel and living expenses related to delivery of the project, which are deemed reasonable through the detailed budget review and not to exceed National Joint Council guideline amounts.
  10. Training costs directly related to the project and/or initiative’s delivery, including the cost of developing training manuals and/or procedures.

Other eligible expenses:

These costs may be proportionally applied and must be explicitly defined by the recipient, in writing, in the budget request. These expenses should not exceed a combined total of 15% of total Public Safety funded eligible project costs:

All Streams

Ineligible Costs:

Stacking Limits

Streams A & C

The maximum level (stacking limit) of Total Government Assistance (federal/provincial/ territorial/municipal assistance for the same purpose and eligible expenses) shall not exceed 95% of the eligible expenditures.

Contributions paid for the implementation of drug impairment driving projects shall have the maximum level (stacking limit) of Total Government Assistance (federal/provincial/ territorial/municipal assistance for the same purpose and eligible expenses) to not exceed 100% of the eligible expenditures.

The CPCSOC will require all recipients to disclose all confirmed and potential sources of funding for a proposed initiative and/or project before the start and at the end of the initiative and/or project.

The CPCSOC will ensure that the transfer payment assistance provided respects these stacking limits and that the federal contribution is based on the Total Government Assistance received (federal, provincial/territorial and municipal assistance for the same purpose and eligible expenses).  This includes assistance such as grants, contributions and any other assistance including non-monetary/in kind contributions being considered.

The repayment of any amount exceeding the Total Government Assistance limit will be calculated on a pro-rated basis (based on Total Government Assistance received towards the same eligible expenses).

Stream B

Total Government Assistance (federal, provincial/territorial, and municipal and territorial assistance for the same eligible expenses) shall not exceed 100% of eligible project costs.

Maximum Amount

The maximum duration of agreement under either Stream is 60 months.

The maximum amount of contributions is the amount that, in the opinion of the Minister, is required by the recipient to proceed successfully within the proposed timing, scope and location and will not exceed $10 million per project/per year, or on an exceptional basis, will be the amount approved through Government of Canada Budget or Cabinet decisions.

Any assistance is provided at the minimum level required to further the attainment of the stated transfer payment program objectives and expected results.

Reporting Procedure

The Department will ask recipients to submit copies of any literature, reports or other products produced in the course of the initiative and/or research project, and to provide an activities  report (including a cashflow document) on the previous year’s accomplishments,  audited (if appropriate) financial statements, and current and/or future years’ budgets.  The recipient may also be required to provide additional supporting documentation (e.g. receipts, purchase orders, materials or products produced).

The recipient should also have a plan for monitoring, regular reporting, evaluation and dissemination of the final results of the initiative and/or research project or evaluation conducted. 

To assist in determining the effectiveness of the contribution relative to the Department’s objectives, the project manager will review and document the overall activities of the applicant during the previous year, and file relevant copies of reports, proceedings of conferences and special studies or projects undertaken.

Basis of Payment

For all agreements:

Performance Measurement Strategy and Indicators

The following is a list of indicators that will assist in measuring and monitoring the progress of the Contribution Program to Combat Serious and Organized Crime:

Streams A & C

Note: Metrics to be gathered will include monitoring the trend of organized crime activities, and whether and to what extent the information gathered (increase or decrease in crime rate) are expected to help inform government policy and/or legislative development and decision-making. 

Stream B

Additional indicators may be developed to enhance performance measurement as contribution agreements are developed and finalized within the CPCSOC.

Intellectual Property

If a project and/or initiative produces intellectual property, the Recipient retains copyright for any work produced under the contribution agreement. However, in situations where the Department wishes to use the intellectual property produced by a Recipient, the following optional clauses may be included in a contribution agreement (based on advice from the Legal Services Unit):

Duration of the Program

These Terms and Conditions will take effect upon approval by the Treasury Board. An evaluation of the relevance and effectiveness of the program will be undertaken at least every five years.

The Minister will be informed of the results of the evaluation, which could inform any future amendments or changes required to the Program Terms and Conditions. 

Public Acknowledgement and Recognition

All Program communications will be fully compliant with the requirements of the Federal Identity Program. Acknowledgement of the Government of Canada by recipients of federal contributions will be in the form of the prominent display of the "Canada" word mark, in conjunction with the identification of other formal partners, in all communications with the public.

Official Languages

Ensuring, when transfer payment programs support activities that benefit members of both official language communities, that the Recipient’s design and delivery respects the obligations of the Government of Canada as set out in Part VII of the Official Languages Act and that services and benefits are made available in both official languages in compliance with the Official Languages Act.

Contribution agreements signed with Recipients will include a clause guaranteeing that communications with and services to the public will be in both official languages, according to the Treasury Board’s policies and directives on official languages.

Public access to Government and non-governmental websites in both French and English, as well as access to French and English Media (written and visual) where public education and awareness messages will be displayed, should be considered to  promote the use of both official languages in Canada. 



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